Senior Executive Administrator: Calendars, Travel & Events

QUESS SELECTION & SERVICES PTE. LTD.; Singapore; On-site; SGD 48,000 - 60,000; Full time

Job summary

QUESS SELECTION & SERVICES PTE. LTD.

is seeking a proactive Senior Admin Executive in Singapore to support senior leadership with calendars, meetings, travel, communications, and confidential administrative tasks, while maintaining professionalism. You will oversee executive schedules, coordinate leadership meetings and corporate events, manage travel arrangements and expense claims, and prepare presentations and reports.

Qualifications

• Diploma or Bachelor's degree in any discipline.
• 3-5 years of experience supporting senior executives or leadership teams.
• Proficient in Microsoft 365, including Outlook, Excel, PowerPoint and SharePoint.
• Experience with Concur is preferred.
• Excellent organizational and multitasking abilities.
• Able to handle confidential information with discretion and professionalism.

Responsibilities

• Oversee executive calendars, schedules, communications, and meeting arrangements to ensure alignment with business priorities.
• Coordinate and facilitate leadership meetings, town halls, and corporate events, including agenda preparation, documentation, and logistics management.
• Manage domestic and international travel arrangements, itineraries, travel documentation, and expense claims.
• Prepare and develop presentations, reports, correspondence, and executive-level communications.
• Serve as the primary liaison between senior leadership and internal or external stakeholders, fostering strong professional relationships.
• Maintain confidential records, documents, and administrative systems while ensuring accuracy and compliance.
• Support and drive departmental projects, vendor coordination, procurement activities, and operational initiatives.
• Monitor, track, and follow up on key action items, deliverables, and business commitments to ensure timely execution.
• Identify and implement process improvements to enhance administrative efficiency and support business effectiveness.

Skills

Organizational skills

Multitasking

Discretion & confidentiality

Education

Diploma or Bachelor’s degree

Tools

Microsoft 365

Concur

Job description

QUESS SELECTION & SERVICES PTE. LTD.

is seeking a proactive Senior Admin Executive in Singapore to support senior leadership with calendars, meetings, travel, communications, and confidential administrative tasks, while maintaining professionalism. You will oversee executive schedules, coordinate leadership meetings and corporate events, manage travel arrangements and expense claims, and prepare presentations and reports.