Events & Programmes Administrative Assistant #HDCC

Recruit Express Pte Ltd; Singapore; On-site; SGD 33,000 - 54,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a proactive Programme Coordinator to support diverse community initiatives, workshops, and large events. You will manage databases, coordinate outreach, and assist with communications to promote programmes and campaigns.

The role requires a degree, strong organisational and communication skills, and a collaborative, hands-on approach to liaising with vendors and stakeholders. Occasional after-hours and weekend support may be needed.

Qualifications

• Degree qualification.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Confident communication and interpersonal skills.
• A resourceful, hands-on team player who is comfortable coordinating events and liaising with external parties.
• Flexibility to support occasional after-hours, weekend, and off-site events when required. Overtime compensation applies in accordance with the applicable arrangements.

Responsibilities

• Programme coordination & data management across databases, participant records, and engagement tracking for community and workplace initiatives.
• Coordinate participant outreach and mobilisation for workshops, networking sessions, community engagements, and large-scale events.
• Provide administrative support including scheduling, documentation, procurement, and budget monitoring.
• Assist with communications content, including social media posts, eDMs, posters, newsletters, and ensuring consistent branding.

Skills

Organisational skills

Communication

Event coordination

Team player

Budget monitoring

Education

Bachelor's degree

Job description

Be Part of Meaningful Programmes, Community Engagement & Exciting Events!

Looking for a dynamic role where you can combine administrative coordination, event planning, and communications? Join a collaborative team where you can contribute to impactful initiatives, connect with diverse stakeholders, and help bring engaging programmes and events to life!

Key Responsibilities

Programme Coordination & Data Management

• Maintain and update programme databases, participant records, and engagement tracking for various community and workplace initiatives.
• Support mentorship programmes, participant matching, outreach tracking, and job portal engagement.
• Monitor programme participation, feedback, and reporting requirements.

Events & Community Engagement

• Coordinate participant outreach and mobilisation for workshops, networking sessions, community engagements, and large-scale events.
• Assist with the planning and execution of campaigns, mentorship activities, and special events.
• Support event logistics, including packing materials, preparing venues, coordinating vendors, and ensuring smooth on-site operations.

Administrative & Operational Support

• Provide administrative assistance, including scheduling, documentation, procurement, and general programme coordination.
• Liaise with vendors, venues, and internal stakeholders to ensure timely and efficient event delivery.
• Assist with budget monitoring, expense tracking, and programme reporting.

Communications & Content Support

• Assist in drafting and scheduling social media posts to promote programmes and upcoming events.
• Support the preparation of eDMs, posters, newsletters, and other outreach materials.
• Coordinate with communications teams to ensure consistent messaging and branding.

What We're Looking For

• Degree qualification.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Confident communication and interpersonal skills, with a proactive approach to engaging participants and stakeholders.
• A resourceful, hands‑on team player who is comfortable coordinating events and liaising with external parties.
• Flexibility to support occasional after‑hours, weekend, and off‑site events when required. Overtime compensation applies in accordance with the applicable arrangements.