Events Manager / Executive / Coordinator

OOTO & CO PTE. LTD.; Singapore; On-site; SGD 50,000 - 75,000; Full time

Job summary

OOTO & CO in Singapore is seeking an Events Manager / Executive / Coordinator who lives for run sheets, logistics, and turning a blank canvas into a memorable experience. You will work with our powerhouse team, including our 3 CEOs, on proposals, budgets, timelines, client communications, vendor coordination, and on-site execution, shaping creative direction from mood boards to activations.

If you’re energetic, detail-oriented, and passionate about design and experiences, join us to make the

Qualifications

• Co-crafting proposals that win hearts and business
• Building event plans with budgets, timelines & schedules
• Leading client communications and coordinating with vendors
• Diving deep into research & sourcing, from venues to secret pop-ups
• Steering creative direction with flair — mood boards, themes, activations
• Overseeing on-ground execution to ensure it all comes together, beautifully

Responsibilities

• Co-crafting proposals that win hearts and business
• Building event plans with budgets, timelines & schedules
• Leading client communications and coordinating with vendors
• Diving deep into research & sourcing, from venues to secret pop-ups
• Steering creative direction with flair — mood boards, themes, activations
• Overseeing on-ground execution to ensure it all comes together, beautifully

Skills

Event planning

Budget management

Vendor coordination

Client communications

Creative direction

On-site coordination

Tools

Keynote

PowerPoint

Budget spreadsheets

Job description

Looking for an:
Open Opportunity To Orchestrate?
Outstanding Occasions That Outshine?

You’re in the right place!

OOTO & CO is on the hunt for our next Events Manager / Executive / Coordinator — someone who dreams in run sheets, lives for logistics, and gets genuinely excited about the idea of transforming a blank canvas into an unforgettable experience. Whether it’s an exclusive CEO retreat in the Alps, a high-stakes incentive in Milan, or a conference that doesn’t feel like one, you’ll be part of the team that makes it all magic.

Who We Are

We’re not just another events agency - at OOTO & CO, we specialise in designing events that are Out Of The Ordinary — and we really mean it.

What You’ll Do

You’ll work hand-in-hand with our power house team, including our 3 CEOs (Chief Experience, Chief Engagement,Chief Execution). Your days will be filled with a mix of strategy, creativity, and hands‑on hustle.

• Co-crafting proposals that win hearts and business
• Building event plans with bulletproof budgets, timelines & schedules
• Leading client comms and coordinating with vendors like a pro
• Diving deep into research & sourcing, from venues to secret pop‑ups
• Steering creative direction with flair — mood boards, themes, activations
• Overseeing on‑ground execution to ensure it all comes together, beautifully

Who You Are

• OOTOmatic (Automatic) —You’re all about initiative, precision, and getting things done before anyoneasks
• OOTOntic (Authentic)— You build real relationships, communicate clearly, and collaborate with heart
• Naturally energetic, calm under pressure, and (just a little) obsessed with aesthetics
• Strategic thinker meets design enthusiast

BONUS Points if you:

• Have event experience (agency, in-house, freelance — we’re open!)
• Know your way around a deck (Keynote / PowerPoint) & budget sheets
• Have good taste (in fonts, lighting, and food)
• Are an Audio, Visual, Lighting & Production whiz — or at least speak that language fluently

Let’s make the ordinary obsolete. Let’s make it OOTO .