Events Executive

OOTO & CO PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

OOTO & CO is looking for an Event Executive who thrives on run sheets, logistics, and transforming a blank canvas into a memorable experience. You’ll join our dynamic team to plan, coordinate, and execute events from concept to completion, collaborating with our CEOs and vendors to deliver outstanding outcomes.

You’ll craft proposals, build event plans with budgets and timelines, manage client communications, source venues, and steer creative direction with moodboards and activations, ensuring

Qualifications

• Experience coordinating events from concept to delivery.
• Strong organizational skills and time-management.
• Ability to work with cross-functional teams and tight timelines.

Responsibilities

• Co-create proposals that win hearts and business.
• Build event plans with budgets, timelines, and schedules.
• Lead client communications and coordinate with vendors.
• Research and sourcing venues and unique venues.
• Steer creative direction with moodboards, themes, activations.
• Oversee on-ground execution to ensure successful delivery.

Skills

Event planning

Budgeting

Vendor coordination

Proposal writing

Client communications

Creative direction

Attention to detail

Job description

Looking for an:

Open Opportunity To Orchestrate?

Outstanding Occasions That Outshine?

You’re in the right place!

OOTO & CO is on the hunt for ournext Event Executive — someone who dreams in run sheets, lives forlogistics, and gets genuinely excited about the idea of transforming a blankcanvas into an unforgettable experience. Whether it’s an exclusive CEO retreatin the Alps, a high-stakes incentive in Milan, or a conference that doesn’tfeel like one, you’ll be part of the team that makes it all magic.

Who We Are

We’re not just another events agency- at OOTO & CO, we specialise in crafting events that are Out Of The Ordinary — and we really mean it.

What You’ll Do

You’ll work hand-in-hand with our power house team, including our 3 CEOs (Chief Experience, Chief Engagement,Chief Execution). Your days will be filled with a mix of strategy, creativity,and hands-on hustle.

Some things you’ll be doing:

• Co-crafting proposals that win hearts and business
• Building event plans with bulletproof budgets, timelines & schedules
• Leading client comms and coordinating with vendors like a pro
• Diving deep into research & sourcing, from venues to secret pop-ups
• Steering creative direction with flair — moodboards, themes, activations
• Overseeing on-ground execution to ensure it all comes together, beautifully

Who You Are

You’re someone who is:

OOTOmatic (Automatic) —You’re all about initiative, precision, and getting things done before anyoneasks

OOTOntic (Authentic)— You build real relationships, communicate clearly, and collaborate with heart

Naturally energetic, calm under pressure, and (just a little) obsessed with aesthetics

Strategic thinker meets design enthusiast

Bonus Points If You:

• Have event experience (agency, in-house, freelance — we’re open!)
• Know your way around a deck (Keynote / PowerPoint) & budget sheets
• Have good taste (in fonts, lighting, and food)

• Are an Audio, Visual, Lighting & Production whiz — or at least speak that language fluently

Let’s make the ordinary obsolete.Let’s make OOTO happen.