Events Executive

APEX PRODUCTIONS PTE. LTD.; Singapore; On-site; SGD 47,000 - 69,000; Full time

Job summary

APEX PRODUCTIONS PTE. LTD. in Singapore seeks an Events Coordinator to plan, execute and manage conferences, exhibitions, launches and other live productions.

You will lead internal coordination across design, production and operations teams to deliver client-ready events. You will handle end-to-end client engagement, source vendors, manage logistics, budgets and on-site execution, and create compelling post-event content.

Qualifications

• Degree/Diploma in Events Management or equivalent.
• 2+ years of experience in events management or related field.
• Strong communication, planning and coordination skills.
• Outgoing, proactive and capable of handling pressure.
• Knowledge of event production, coordination and execution.
• Ability to work in a fast-paced environment with attention to detail.

Responsibilities

• Plan, execute and manage events and live production projects (conferences, exhibitions, launches, seminars).
• Provide end-to-end customer support from acquiring clients to onboarding to ongoing support.
• Lead internal coordination across design, production and operations to meet client expectations.
• Maintain clear communication with clients throughout the event lifecycle.
• Source, negotiate with and manage vendors (caterers, AV, carpentry, entertainers).
• Oversee on-site setup, execution and teardown; manage logistics and resolve issues.
• Support marketing with event content (photos, videos, case studies).
• Build long-term client relationships and opportunities for upselling services.
• Track budgets and invoices; manage timelines from brief to asset delivery.

Skills

Communication

Project planning

Coordination

Stress management

Attention to detail

Self-motivation

Leadership potential

Time management

Education

Degree/Diploma in Events Management

Job description

At APEX, you’ll be right in the thick of real work — creating high-impact events, productions, and brand experiences. We move fast, we solve problems on the spot, and we don’t hide talent behind layers of approvals. If you want a place where you can actually shape projects, work with a sharp, hungry team, and see your ideas hit the ground, this is the environment you’ll thrive in.

Job Description:

• Plan, execute and manage various events and live production projects. (conferences, exhibitions, launches, seminars etc)
• Engage in end-to-end customer support from acquiring new clients to on-boarding to providing timely customer support.
• Lead internal coordination across design, production, and operations teams to ensure all deliverables meet client expectations.
• Maintaining clear and consistent communication with clients.
• Craft and develop creative event proposals for different clients requirements.
• Conduct post-event reviews to gather insights, track KPIs, and recommend improvements.
• Service and advise clients on their requirements prior to each event project.
• Ensure a seamless event experience by overseeing on-site setup, execution, and teardown, managing logistics, and resolving any issues that arise.
• Manage the set-up and production of the event on site, ensuring the delivery of a high-quality event.
• Secure quality event services by sourcing, negotiating with, and managing vendors like caterers, audiovisual providers, carpentry and entertainers etc.
• Support marketing efforts by generating event content (photos, videos, success stories) for social media and case studies.
• Build long-term client relationships by anticipating needs, offering strategic advice, and upselling suitable services.
• Handle event budget management by meticulously tracking expenses, adhering to budgets, negotiating contracts, and managing invoices.
• Manage project timeline and ensure timelines are met from brief reception to assets delivery.
• Developing and proposing event concepts and themes for various events.

Requirements:

• Degree/Diploma in Events Management or equivalent
• Minimum 2 years experience in similar field and industry.
• Strong skill in communication, project planning and coordination efforts.
• Outgoing and not afraid to take on challenges.
• Sufficient knowledge of event production, coordination and execution.
• Able to work in a fast-paced environment and handle stress.
• Have a positive working attitude, self-motivated, and be independent.
• Need to have strong attention to detail and deliver work of high standard.
• Self-motivated, dedicated, hands-on and willing to go extra mile.
• Strong work commitment and looking to progress into a leader.