Events Coordinator: Plan, Deliver, and Delight Clients

INX EVENTS & PRODUCTIONS PTE. LTD.; Singapore; On-site; SGD 40,000 - 65,000; Full time

Benefits offered by this job

Group insurance coverage

Flexible working arrangements

Opportunities for continuous learning

Job summary

INX EVENTS & PRODUCTIONS PTE. LTD. is seeking an Events Executive to Senior Events Executive to support planning and execution of diverse events in Singapore. You will work with clients, vendors and internal teams to deliver projects on time and to budget.

You will coordinate operations, prepare proposals, on-site delivery, post-event follow-ups, and help develop concepts and production plans. Candidates with less than 2 years' experience are welcome, with potential to grow into lead roles.

Qualifications

• Proficient in Google Workspace (G Suite) and Microsoft Office.
• We welcome applications from candidates with less than 2 years of experience.
• Experience in event operations, brand activation, conferences, or experiential events is an advantage.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Good communication skills with the ability to work effectively with clients, vendors, and internal teams.

Responsibilities

• Support client servicing and project coordination activities, including understanding client requirements, preparing project timelines, and tracking deliverables.
• Assist in managing end-to-end event planning and execution, from initial briefing and proposal preparation to on-site delivery and post-event follow-ups.
• Coordinate with internal teams, suppliers, vendors, and partners to ensure smooth project implementation.
• Support the development of event concepts, proposals, presentations, and production plans.
• Translate client briefs into actionable project requirements and assist in developing creative solutions that align with client objectives.
• Prepare quotations, cost breakdowns, schedules, and project documentation while ensuring accuracy and timely updates.
• Assist in managing event logistics, including venue coordination, production arrangements, manpower planning, and on-site operations.
• Support event setup, execution, and teardown activities to ensure successful delivery.
• Monitor project timelines, budgets, and deliverables while escalating potential issues and providing solutions proactively.
• Build positive working relationships with clients, vendors, and stakeholders throughout the project lifecycle.
• Maintain proper documentation and support post-event reporting and evaluation.

Skills

Organisational skills

Communication skills

Teamwork

Adaptability

Attention to detail

Tools

Google Workspace

Microsoft Office

Job description

INX EVENTS & PRODUCTIONS PTE. LTD. is seeking an Events Executive to Senior Events Executive to support planning and execution of diverse events in Singapore. You will work with clients, vendors and internal teams to deliver projects on time and to budget.

You will coordinate operations, prepare proposals, on-site delivery, post-event follow-ups, and help develop concepts and production plans. Candidates with less than 2 years' experience are welcome, with potential to grow into lead roles.