Events Assistant

JTA CONSULTANCY; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

JTA CONSULTANCY is seeking enthusiastic Events Assistants in Singapore to support planning, coordination and execution of events, promotional activities, and related projects. Open to fresh candidates and entry-level applicants, with opportunities to gain hands-on experience in event management, marketing and promotions.

You will assist with registrations, logistics, setup and on-site support, while collaborating with vendors and team members to ensure smooth operations and successful campaigns.

Qualifications

• Fresh candidates welcome and entry-level friendly.
• Interest in events, promotions, marketing, PR, or coordination work.
• Good organisational skills and attention to detail.
• Strong communication and interpersonal abilities.
• Responsible, proactive and eager to learn.
• Able to work independently and as part of a team.
• Good time management and multi-tasking capability.
• Flexible and adaptable to changing event requirements.
• Comfortable interacting with participants, customers, vendors and colleagues.
• Experience in event planning or customer service is advantageous but not essential.

Responsibilities

• Assist with planning, preparation, coordination and execution of events and promotional activities.
• Support event logistics, venue arrangements, equipment, materials and supplies.
• Help with event setup and teardown to ensure spaces are ready.
• Assist with participant registration, attendance tracking and enquiries.
• Coordinate event materials, signage and promotional items.
• Support marketing campaigns to raise awareness and participation.
• Distribute promotional materials and provide information about events or services.
• Liaise with team members, suppliers and vendors to support arrangements.
• Maintain event schedules, checklists and records.
• Provide on-site support to ensure operations run smoothly.
• Resolve routine event-related issues and communicate concerns to the team.
• Perform general administrative duties and ad-hoc tasks.

Job description

We are looking for enthusiastic, organised, and responsible individuals to join our team as Events Assistants. The successful candidates will provide support in the planning, coordination, and execution of events, promotional activities, and related projects. This role is suitable for fresh candidates and entry-level applicants who are interested in gaining practical experience in event management, marketing, promotions, and coordination. Candidates who enjoy working with people, are willing to learn, and have a positive attitude towards taking on new challenges are encouraged to apply. This position provides an opportunity to develop valuable skills in communication, teamwork, organisation, and event coordination while gaining exposure to different aspects of event operations.

The role involves assisting with event preparations, coordinating logistics, arranging materials and supplies, supporting promotional activities, and helping to ensure that events run smoothly and efficiently. You may also be required to assist with registration, attendee coordination, setting up event spaces, distributing promotional materials, communicating with vendors or participants, and handling general administrative tasks related to events. The ideal candidate should be well organised, adaptable, and able to manage multiple tasks in a timely manner. Good communication skills, attention to detail, and the ability to work both independently and as part of a team are important. Candidates should also be comfortable working in a dynamic environment and be willing to provide support before, during, and after events as required.

Key Responsibilities

• Assist with the planning, preparation, coordination, and execution of events and promotional activities.
• Support event logistics, including venue arrangements, equipment preparation, materials, and supplies.
• Help with event setup and teardown to ensure that venues are organised and ready for activities.
• Assist with participant registration, attendance tracking, and general attendee enquiries.
• Coordinate event materials, promotional items, signage, and other necessary resources.
• Support marketing and promotional campaigns to increase awareness and participation in events.
• Assist with distributing promotional materials and providing information about events, products, or services.
• Liaise with team members, suppliers, vendors, and other relevant parties to support event arrangements.
• Help maintain event schedules, checklists, records, and other relevant documentation.
• Monitor event activities and provide on-site support to ensure that operations run smoothly.
• Assist with resolving routine event-related issues and communicate any concerns to the relevant team members.
• Perform general administrative duties and other ad-hoc tasks as assigned.

Requirements and Qualifications

• Open to fresh candidates and entry-level applicants.
• Interest in events, promotions, marketing, public relations, or coordination-related work.
• Good organisational skills and attention to detail.
• Strong communication and interpersonal skills.
• Responsible, proactive, and willing to learn.
• Able to work independently and collaboratively in a team environment.
• Good time management skills and the ability to handle multiple tasks.
• Flexible and adaptable when responding to changing event requirements.
• Comfortable interacting with participants, customers, vendors, and colleagues.
• Previous experience in event planning, promotions, or customer service is an advantage but not essential.

Interested candidates who are enthusiastic about event coordination and promotional activities, and who are looking to develop their skills in a dynamic working environment, are welcome to apply.