Events and Administrative Coordinator (Contract)

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 55,000 - 90,000; Full time

Job summary

AMBITION GROUP SINGAPORE PTE. LTD. is seeking an events professional to coordinate end-to-end logistics for face-to-face and virtual events, including materials preparation, travel info collation, attendance tracking, Zoom setup, and on-site/virtual admin support.

The role also covers admin tasks, stakeholder communications, Salesforce catalogue maintenance, translation and reporting, and collaboration on global initiatives to ensure smooth delivery.

Responsibilities

• Support end-to-end logistics for face-to-face and virtual events, including materials preparation, travel info collation, attendance tracking, Zoom setup, and onsite/virtual admin support.
• Manage communication with workshop leaders and participants, take meeting notes, maintain response templates, and assist with accreditation surveys and general event admin tasks.
• Maintain and update the workshop product catalogue in Salesforce; handle translations, metadata entry, CVENT coordination, and generate reports for internal teams and Marketing.
• Update budget sheets, forward invoices, and coordinate with Finance on credit vouchers and reimbursement-related matters.
• Provide coverage for team members, support global/regional initiatives, and escalate issues to leadership as needed.

Job description

Event Coordination & Logistics

• Support end-to-end logistics for face-to-face and virtual events, including materials preparation, travel info collation, attendance tracking, Zoom setup, and onsite/virtual admin support.

Administrative & Stakeholder Support

• Manage communication with workshop leaders and participants, take meeting notes, maintain response templates, and assist with accreditation surveys and general event admin tasks.

Salesforce & Catalogue Management

• Maintain and update the workshop product catalogue in Salesforce; handle translations, metadata entry, CVENT coordination, and generate reports for internal teams and Marketing.

Financial & Invoice Processing

• Update budget sheets, forward invoices, and coordinate with Finance on credit vouchers and reimbursement-related matters.

Team & Project Support

• Provide coverage for team members, support global/regional initiatives, and escalate issues to leadership as needed.