Dynamic Events & Admin Coordinator | Salesforce & Finance

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 33,000 - 58,000; Full time

Job summary

AMBITION GROUP SINGAPORE PTE. LTD. is hiring an Event Coordination & Logistics professional in Singapore to support end-to-end logistics for face-to-face and virtual events. You will manage materials, travel info, attendance tracking, Zoom setup, and on-site/admin support.

The role also covers stakeholder communications, meeting notes, Salesforce catalogue maintenance, budget updates, and cross-functional project support across regional teams. A proactive, detail-oriented mindset is essential.

Qualifications

• Experience in event coordination or admin support is preferred.
• Strong communication and stakeholder management skills.
• Familiarity with Salesforce and event tools is a plus.
• Ability to manage multiple tasks with attention to detail.

Responsibilities

• Coordinate end-to-end logistics for on-site and virtual events, including materials, travel info, attendance, Zoom setup, and on-site admin.
• Communicate with workshop leaders and participants; take notes, prepare templates, and assist with accreditation surveys.
• Manage workshop catalogue in Salesforce; translate, enter metadata, coordinate with CVENT, and generate reports.
• Update budget sheets, forward invoices, and liaise with Finance on vouchers and reimbursements.
• Provide team coverage and support global initiatives; escalate issues to leadership when needed.

Skills

Event coordination

Administrative support

Salesforce

Budgeting

Stakeholder communication

Tools

Salesforce

CVENT

Job description

AMBITION GROUP SINGAPORE PTE. LTD. is hiring an Event Coordination & Logistics professional in Singapore to support end-to-end logistics for face-to-face and virtual events. You will manage materials, travel info, attendance tracking, Zoom setup, and on-site/admin support.

The role also covers stakeholder communications, meeting notes, Salesforce catalogue maintenance, budget updates, and cross-functional project support across regional teams. A proactive, detail-oriented mindset is essential.