Associate Producer (Events)

PICO ART INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 52,000 - 78,000; Full time

Job summary

PICO ART INTERNATIONAL PTE. LTD. in Singapore is seeking an Associate Producer to plan, coordinate, and deliver events, exhibitions, and experiential marketing projects. You will work closely with Producers and cross-functional teams to bring creative concepts to life and ensure projects meet client expectations.

You will manage timelines, budgets, vendor coordination, and on-site execution, ensuring smooth deliveries from briefing to completion and strong post-event reporting.

Qualifications

• Bachelor-level qualification in events or related field.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience coordinating vendors and on-site logistics.

Responsibilities

• Coordinate planning and delivery of events, exhibitions, and experiential marketing projects from briefing to completion.
• Develop production schedules, timelines, and task lists; maintain project documentation.
• Coordinate with internal teams and external vendors; prepare briefs and on-site plans.
• Support on-site execution, manage logistics, and assist with post-event reporting.
• Monitor budgets and timelines; liaise with clients to ensure satisfaction.

Skills

Organization

Communication

Coordination

Problem-solving

Education

Diploma or Bachelor's Degree in Event Management, Marketing, Communications, Business, Theatre Production

Job description

Summary

As an Associate Producer, you will support the planning, coordination, and delivery of events, exhibitions, and experiential marketing projects, working closely with Producers, Senior Producers, and cross-functional teams to bring creative concepts to life. You will play a key role in coordinating project activities, managing timelines, monitoring budgets, liaising with vendors, and supporting on-site execution to ensure projects are delivered smoothly, on schedule, and in accordance with client expectations.

Key Responsibilities

1. Project Coordination & Execution

   Support Producers and Senior Producers in planning and delivering events, exhibitions, and experiential marketing projects from briefing to completion.

   Developing project schedules, production plans, workback timelines, and task lists.

   Maintain project documentation, meeting minutes, status reports, and production schedules.

2. Client & Stakeholder Coordination

   Support client communications and coordinate project requirements, updates, and deliverables under the guidance of the Producer or Senior Producer.

   Liaise with internal departments, including Account Management, Creative, Design, and Production, to ensure effective project coordination.

   Client presentations, project proposals, production updates, and post-event reports.

   Follow up on client feedback and coordinate necessary revisions to ensure project requirements are me.

3. Creative Development & Production Support

   Collaborate with creative and design teams to translate approved concepts into practical production requirements.

   Coordinate production requirements for audio-visual (AV) and lighting, digital content, multimedia, interactive technologies, and other event-related elements.

   Preparation of production briefs, technical documentation, and on-site implementation plans.

4. Vendor & Resource Coordination

   Sourcing, coordinating, and managing vendors, contractors, freelancers, and technical specialists.

   Monitor vendor deliverables and workmanship, escalating quality or scheduling concerns when necessary.

   Support site inspections, technical rehearsals, installation, dismantling, and other production activities.

5. Event Planning & On-Site Management

   Coordinating venue arrangements, event logistics, manpower planning, setup schedules, and operational requirements.

   Site visits, venue inspections, production setup, rehearsals, live event operations, and dismantling.

   Work closely with on-site teams to ensure smooth execution and timely resolution of operational issues.

6. Innovation & Continuous Improvement

   Keep abreast of trends in experiential marketing, event technologies, immersive experiences, audience engagement, sustainability, and AI applications.

   Contribute ideas to improve production efficiency, audience experience, and project deliver.

   Support the evaluation of new production methods, technologies, and creative solutions.

What we are looking for:

• Diploma or Bachelor's Degree in Event Management, Marketing, Communications, Business, Theatre Production, or a related discipline.
• 3-5 years of relevant experience in event production, exhibitions, experiential marketing, or integrated event projects.
• Experience supporting project planning, production coordination, vendor management, and on-site event execution.
• Familiarity with project budgets, cost tracking, production schedules, and event logistics.
• Exposure to AV and lighting, multimedia, digital content, or interactive technologies is an advantage.
• Strong organisational, communication, coordination, and problem-solving skills.
• Ability to manage multiple tasks and deadlines in a fast-paced working environment.
• Proactive, detail-oriented, adaptable, and comfortable working collaboratively across multidisciplinary teams.