operation manager

the iris city plaza; Singapore; On-site; SGD 3,500 - 5,600; Full time

Job summary

The iris city plaza in Singapore seeks an events coordinator to communicate, maintain, and develop lasting client relationships, manage vendors, and ensure events stay within budget while leading a team for smooth execution.

You will coordinate weddings, birthdays, meetings and other events, work with guests of honor, arrange transportation, decorate venues, promote events through various channels, and ensure post-event follow-up and evaluation for continuous improvement.

Responsibilities

• Communicate and maintain a long-lasting relationship with clients
• Manage vendors or suppliers in a professional manner
• Ensure events stay within the budget agreed with a client
• Provide leadership and motivation to ensure synergy throughout the event
• Responsible for the successful running of an event
• Deliver impressive customer service and quality delivery of projects
• Prepare invitations and send them out to guests ahead of time
• Book venue and negotiate the amount to be paid
• Coordinate details of events such as weddings, birthdays, business meetings, anniversaries
• Work closely with the guest of honor on event day to meet all requests
• Ensure guests reach the venue with ease by arranging transportation
• Train team members on proper event procedures
• Promote the event through fliers, social media, radio, television, etc.
• Ensure events run smoothly without a hitch
• Hire chefs and coordinate food and drinks ordering
• Decorate venues ahead of events
• Review vendor bills and ensure payments are made
• Assign tasks to team members and monitor progress
• Follow up after the event with a post-event evaluation
• Ensure health and safety measures are observed
• Coordinate parking and traffic arrangements

Job description

• Communicate, maintain, and develop a long lasting relationship with clients
• Manage vendors or suppliers in a professional manner
• Ensure that the cost of an event is well within the budget agreed with a client
• Provide leadership and motivation in order to ensure synergy throughout the period of an event
• Responsible for the successful running of an event
• Ensure impressive and excellent customer service and quality delivery of projects
• Prepare invitation and send them out to guests ahead of time
• Book venue and negotiates the amount to be paid
• Coordinate the details of events such as weddings, birthdays, business meetings, anniversaries, etc.
• Work closely with the guest of honor on the day of the event so as to ensure that all requests are satisfactorily met.
• Ensure that guests get to the venue of the event with ease by providing transportation
• Train team members on the proper procedures for an event
• Promote the event through different channels – fliers, social media, radio, television, etc.
• Ensure that an event flows smoothly without a hitch
• Hire chefs and coordinate the ordering of food and drinks
• Ensure that the venue is well decorated ahead of the event
• Ensure that the bills of vendors or suppliers are well scrutinized by payments are made
• Assign different tasks to team members and ensure assigned tasks are handled creditably
• Do a follow up after the event by giving a post-event evaluation to the client
• Ensure that health and safety measured are observed to the latter
• Ensure there are facilities for car parking and traffic control.