Estate Manager (Customer Service & Operations)

HDB Housing & Development Board; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

HDB Housing & Development Board is seeking an Estate Manager to supervise frontline officers and oversee daily counter operations, ensuring smooth service delivery for flat buyers. You will manage complex cases, assess appeals, and streamline processes in collaboration with internal teams.

You'll also handle administration of sales applications, accompany transitions from booking to signing and key collection, and may rotate to roles like Customer Relations Manager to uphold high standards

Qualifications

• Experience supervising frontline staff in customer service or operations.
• Background in estate management or business administration.
• Strong interpersonal and communication skills.
• Judgement and problem-solving abilities in complex cases.
• Demonstrated integrity and accountability.
• Customer-service mindset and willingness to improve processes with tech.

Responsibilities

• Supervise frontline officers and guide their performance.
• Oversee daily counter operations for smooth service delivery.
• Manage complex cases and resolve escalated issues with sound judgement.
• Review and streamline processes to improve service delivery and customer experience.
• Collaborate with internal stakeholders to enhance e-services and digital solutions.
• Support implementation of housing policies and operational procedures.

Skills

Estate Management

People management

Operations management

Interpersonal skills

Communication skills

Problem-solving

Integrity

Customer service mindset

Job description

What the role is

You will supervise and guide frontline officers and oversee daily counter operations to ensure smooth and efficient service delivery, manage complex cases and resolve escalated issues, and review and streamline operational processes to improve the customer experience. You will also be involved in the administration and processing of sales applications, assess and respond to appeals, draft case reports/submissions, and liaise with applicants and relevant agencies.

What you will be working on

As an Estate Manager (EM) in the Sales Department's Customer Service & Operations Team, you will supervise frontline officers in delivering a positive and seamless experience for our flat buyers, from flat booking and signing of legal documents to key collection.

Your role involves:

• Supervising and guiding frontline officers, including managing performance and maintaining high standards of service, teamwork and accountability.
• Overseeing daily counter operations to ensure the smooth and efficient delivery of flat booking, legal document signing and key collection services.
• Managing complex cases, providing guidance to officers and resolving escalated issues with sound judgement and empathy.
• Reviewing and streamlining operational processes to improve service delivery, productivity and the customer experience.
• Working with internal stakeholders to enhance systems and e-services used by frontline officers, including implementing digital solutions and process improvements.
• Supporting the implementation of new housing policies and operational procedures, ensuring that frontline officers are equipped to deliver services effectively.

During your employment, you may also be rotated to take on the role of a Customer Relations Manager (CRM), to deliver quality services to applicants and residents of HDB flats. You will be involved in administration and processing of sales applications, from registration of the application to issuing of keys, assess and respond to appeals from customers who deviate from the eligibility conditions to buy an HDB flat, and draft case reports/ submissions for management’s consideration for deserving cases.

Your duties will include day-to-day liaison with appellants/flat applicants, solicitors and relevant agencies on requests for housing assistance. You will also perform the role of Duty Manager at the counters and attend to cases/issues escalated by our frontline officers. In addition, you will process Enhanced CPF Housing Grant applications from flat buyers.

What we are looking for

• Good background in Estate Management, Business Administration, Operations Management or related disciplines;
• Experience in supervising and guiding staff, preferably in frontline operations or customer service;
• Strong interpersonal and people management skills, with the ability to motivate staff, manage performance and foster teamwork;
• Good judgement and problem-solving skills, particularly in handling complex customer situations and operational challenges;
• Excellent communication and negotiation skills;
• Strong personal integrity, with a sense of responsibility, fairness and accountability;
• A customer-service mindset, coupled with an interest in improving processes and leveraging technology to enhance service delivery.

Successful candidates will be offered a 1+1 year contract. All applicants will be notified on whether they are shortlisted for the position within 4 weeks of the closing date of this job posting.

The Singapore Public Service plays a key role in the economic growth, progress and stability of Singapore by formulating and implementing government policies, as well as providing key public services. Whether you are a fresh graduate joining the workforce or an experienced professional, the Singapore Public Service offers a great variety of job opportunities for you. The work in the Public Service can be broadly categorised into the following sectors: Economic, Social, Security & External Relations, and Administration & Corporate Development. Be part of the team that shapes the future of Singapore.