Estate Executive (Maintenance Management Section), HMG

Housing & Development Board; Singapore; On-site; SGD 40,000 - 68,000; Full time

Job summary

Housing & Development Board in Singapore seeks an Estate Executive (Maintenance Management Section, HMG) to support contract administration, monitoring, and reporting for maintenance works.

You will liaise with vendors, monitor dashboards, extract data for ad hoc studies, and prepare audit-reconciliation documents to support accounts and payments. A proactive, self-driven candidate with Excel skills will fit well.

Qualifications

• Possesses basic skills and understanding in data preparation, e.g. with Excel spreadsheets.
• Able to understand building-related documents, e.g. drawings and technical specifications.
• Familiarity with built-environment and facilities management will be advantageous.
• Willing to learn and acquire new skills.
• Self-driven and motivated.

Responsibilities

• Assist in management of term contracts for maintenance and improvement works.
• Administer contract, e.g. issue instructions for works, impose administrative penalties, etc.
• Monitor and audits on works done and verify relevant documentations.
• Liaise with vendors and their workers on contractual matters.
• Compose regular reports on audits and reconciliation for accounts and payments for works done.
• Monitor dashboards and prepare statistics
• Extract data and statistics for ad hoc studies and reporting, and policy review

Skills

Excel data prep

Self-driven

Tools

Excel

Job description

What the role is

Estate Executive (Maintenance Management Section), HMG

What you will be working on

• Assist in management of term contracts for maintenance and improvement works.
  • Administer contract, e.g. issue instructions for works, impose administrative penalties, etc.
  • Monitor and audits on works done and verify relevant documentations.
  • Liaise with vendors and their workers on contractual matters.
  • Compose regular reports on audits and reconciliation for accounts and payments for works done.
• Support team in monitoring data and statistics
  • Monitor dashboards and prepare statistics
  • Extract data and statistics for ad hoc studies and reporting, and policy review

What we are looking for

• Basic knowledge and skills, chatbots and prompts, will be an advantage
  • Possesses basic skills and understanding in data preparation, e.g. with Excel spreadsheets
• Able to understand building-related documents, e.g. drawings and technical specifications
  • Meticulous in going through contract specifications
• Familiarity with built-environment and facilities management will be advantageous
• Willing to learn and acquire new skills
• Self-driven and motivated