Estate Executive

HEPMIL Malaysia; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

A facilities management organization in Singapore seeks an experienced supervisor to oversee the care and maintenance of properties, ensuring cleanliness and hygiene throughout. The successful candidate will manage security teams, coordinate contractors, and implement maintenance schedules while conducting regular checks on facilities. Strong leadership skills and experience in facility management are essential for this role, which offers a dynamic work environment focused on supporting various church events and activities.

Qualifications

• Experience in facilities management or related field.
• Strong leadership and supervision skills.
• Ability to coordinate multiple tasks and manage contractors.
• Familiar with by-laws and on-site safety procedures.

Responsibilities

• Supervise care and hygiene of properties.
• Manage security guards and cleaners.
• Conduct checks on facilities and implement maintenance.
• Conduct periodic checks on plants, machineries and landscapes.
• Maintain inventory records of assets and facilities equipment.
• Prepare payment claims for contractors and suppliers.
• Submit weekly, monthly, or urgent maintenance reports.
• Manage facility bookings and control building automation systems.
• Oversee fittings, decors and setup for events and campaigns.

Skills

Facilities management

Vendor coordination

Maintenance planning

Safety compliance

Job description

· Supervise and/or provide care, protection, cleanliness and hygiene of all church properties including interior and exterior of buildings, grounds, landscape, equipment and vehicle

· Supervise, manage and work closely with security guards and cleaners

· Supervise and ensure proper works are carried out by external contractors

· Ensure proper protection before commencement of works and clean up after

· Conduct periodic checks and reports on existing plants, machineries and facilities, plants and landscape

· Implement maintenance schedules including hands-on preventive and corrective maintenance of all M&E plants and equipment, sanitary and plumbing works and other building works

· Supervise and coordinate installation of new equipment and in-house upgrading projects and renovation works to ensure compliance with by-laws

· Review and make constant improvements to facilities

· Keep and update inventory records of assets

· Prepare contractors’ and suppliers’ payment claims

· Submit weekly, monthly and urgent maintenance reports

· Review, request and recommend renewal of existing contracts or new service quotations

· Supervise and ensure proper allocation of storage space and control of usage of storage throughout the organization

· Manage facility bookings and control building automation for locking and unlocking as well as activities of rooms/hall, doors and air-conditioning systems

· Supervise and ensure submission of defects listing and works requiring repairs

· Supervise the preparation of facilities or decors/fixture for all church events/ weddings and festive seasons, including arranging of chairs and setting up stage