ESP Administrator (Procurement, Sourcing, 1 Year Contract, Up to 4k) #HFT

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD in Singapore is seeking an diligent administrative professional to support procurement and contract activities. You will assist with contracts and NDAs, coordinate interviews, and maintain records across SAP, Coupa, and INFOmatch.

With 1-3 years in administration and a degree in related fields, you will ensure data accuracy, manage low-value purchases, and provide end-user support. This role offers stable, full-time employment in a fast-paced environment.

Qualifications

• 1 to 3 years of experience in administrative roles.
• Experience with procurement management systems and tools.
• Possess a diploma or degree in related fields.

Responsibilities

• Assist with preparation, review and execution of contracts and NDAs (wet-ink or e-signatures).
• Coordinate interviews, meetings and discussions with stakeholders.
• Maintain procurement records, including contracts and POs.
• Manage end-to-end processing of low-value purchases and subscriptions.
• Liaise with vendors to manage users and account updates.
• Process invoices and support timely payments.
• Track contract expiry dates and renewals.
• Maintain procurement data across INFOmatch, SAP and Coupa.
• Ensure data integrity across procurement systems.
• Prepare procurement reports for stakeholders.
• Maintain procurement documentation and compliance with record-keeping.
• Provide admin support for sourcing and related projects.
• Assist with end-user queries and basic support.
• Perform other admin duties as assigned.

Skills

Administrative experience

Attention to detail

Communication skills

Education

Diploma or degree in Business Administration / Finance / Information Systems

Tools

INFOmatch

SAP

Coupa

Job description

Key Responsibilities

• Assist with the preparation, review and execution of contracts and NDAs through wet-ink or e-signature.
• Coordinate and schedule interviews, meetings and discussions with internal and external stakeholders.
• Maintain accurate procurement records, including contracts, purchase orders and vendor information.
• Manage end-to-end processing of low-value purchases and straightforward subscriptions independently.
• Liaise with vendors to add, remove or transfer users and manage related account updates.
• Process invoices and support timely payment-related activities.
• Track contract expiry dates and coordinate contract renewals.
• Maintain accurate procurement data across systems such as INFOmatch, SAP and Coupa.
• Ensure data accuracy, integrity and consistency across procurement management systems.
• Prepare regular and ad-hoc procurement reports for internal stakeholders.
• Maintain proper procurement documentation and ensure compliance with record-keeping requirements.
• Provide administrative and operational support for sourcing, procurement and other related projects.
• Assist with simple end-user queries and provide basic support when required.
• Perform other administrative duties and ad-hoc tasks as assigned.

Requirement

• Possess a diploma or degree in Business Administration, Finance, Information Systems, or related fields.
• 1 to 3 years of experience in administrative roles.
• Experience in Procurement management systems and tools