*Entry Level* Operations Executive (Slot Settlement) #NJN

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 29,000 - 38,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a detail-oriented Shipping/Logistics Admin for a 1-year contract in Singapore, starting late November 2026. The role focuses on reconciliation templates, contract setup, and accurate invoicing.

You will manage monthly slot charges, ensure data integrity in the system, and prepare statements for customers. Proficiency in MS Excel and MS Office is essential, with strong numerical skills and meticulous attention to detail.

Qualifications

• Minimum Diploma in Shipping/ Logistics/ Business Admin/ Maritime or similar specialization.
• Strong working knowledge of MS Office, in particular MS Excel.
• Detail-oriented with strong analytical and numerical abilities.

Responsibilities

• Understand deal structure and items in the checklist before preparing reconciliation templates.
• Close follow-up with Line Manager to ensure checklist is drawn up before the deal commences.
• Setup contract details in system with billing instructions for correct invoicing.
• Update customers on monthly slot charges with bunker updates and issue fixed invoices promptly.
• Extract customers' loading information, scrutinize reports, and ensure system data is accurate.
• Submit reconciliation statements to customers and ensure timely delivery.
• Follow up on statement confirmations and timely invoicing.
• Handle customer queries and resolve disputes independently.
• Perform any other ad hoc duties as assigned.

Education

Diploma in Shipping/ Logistics/ Business Admin/ Maritime or similar specialization

Tools

MS Office

MS Excel

Job description

Late November 2026 for 1 Year (preferred start date)

Shenton Way

8.30amto 5.30pm (Mondays to Fridays) / 9.00am to 6.00pm (Mondays to Fridays)

Responsibilities

• Understand the structure of each deal & items stating in the checklist prior preparing the reconciliation template;
• Close follow-up with Line Manager to ensure checklist is drawn up for each agreement prior the deal commences, making sure the checklist is updated whenever there's changes to the deal;
• Setup contract details in system together with billing instructions to facilitate correct invoicing to customers;
• Update customers on the monthly slot charges with bunker update & ensure correct fixed slot invoices issued promptly to customers;
• Extract customers' loading information - to scrutinize the report & probe agents for clarification on any data discrepancies, also follow up to ensure system gets updated with correct records;
• Submit reconciliation statement to customers on their slot usage against their slot commitment, it has to be drawn up accurately & submit within stipulated timeframe;
• Follow up with customer for the statement confirmation & ensure accurate & timely issuance of invoices;
• Handle queries raised by customers & resolve the disputes independently; and
• Any other ad hoc duties as assigned.

Requirements

• Minimum Diploma in Shipping/ Logistics/ Business Admin/ Maritime or similar specialization
• Strong working knowledge of MS Office in particular MS Excel
• Detailed and meticulous and strong problem solving skills
• Good analytical and numerical abilities

Jessica Nguyen Huynh Thanh Truc
CEI Reg. R23113787
EA License No. 99C4599

We regret that only shortlisted candidates will be notified.