*Entry Level* Operations Executive (Slot Settlement) - Maritime #NJN

Recruit Express Pte Ltd; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

Recruit Express Pte Ltd in Singapore is seeking a detail-focused Shipping/Logistics Coordinator to manage contract data, invoicing, and monthly slot charges.

You will update customers on slot usage, reconcile records against agreements, and assist with resolving any data discrepancies, ensuring timely statements and accurate invoices.

The role requires a Diploma in Shipping/Logistics, strong MS Excel skills, and 2–3 years shipping experience; entry-level candidates are welcome.

Qualifications

• Minimum Diploma in Shipping/ Logistics/ Maritime studies or similar specialization.
• Preferably 2 to 3 years' working experience in shipping industry. Entry level candidates are welcomed to apply.
• Strong working knowledge of MS Office in particular MS Excel.

Responsibilities

• Understand the structure of each deal & items stating in the checklist prior preparing the reconciliation template.
• Close follow-up with Line Manager to ensure checklist is drawn up for each agreement prior the deal commences, making sure the checklist is updated whenever there's changes to the deal.
• Setup contract details in system together with billing instructions to facilitate correct invoicing to customers.
• Update customers on the monthly slot charges with bunker update & ensure correct fixed slot invoices issued promptly to customers.
• Extract customers' loading information - to scrutinize the report & probe agents for clarification on any data discrepancies, also follow up to ensure system gets updated with correct records.
• Submit reconciliation statement to customers on their slot usage against their slot commitment, it has to be drawn up accurately & submit within stipulated timeframe.
• Follow up with customer for the statement confirmation & ensure accurate & timely issuance of invoices.
• Handle queries raised by customers & resolve the disputes independently.
• Any other adhoc duties as assigned.

Education

Diploma in Shipping/ Logistics/ Maritime studies

Tools

MS Excel

Job description

Shenton Way

8.30amto 5.30pm (Mondays to Fridays) / 9.00am to 6.00pm (Mondays to Fridays)

Responsibilities

• Understand the structure of each deal & items stating in the checklist prior preparing the reconciliation template
• Close follow-up with Line Manager to ensure checklist is drawn up for each agreement prior the deal commences, making sure the checklist is updated whenever there's changes to the deal
• Setup contract details in system together with billing instructions to facilitate correct invoicing to customers
• Update customers on the monthly slot charges with bunker update & ensure correct fixed slot invoices issued promptly to customers
• Extract customers' loading information - to scrutinize the report & probe agents for clarification on any data discrepancies, also follow up to ensure system gets updated with correct records
• Submit reconciliation statement to customers on their slot usage against their slot commitment, it has to be drawn up accurately & submit within stipulated timeframe
• Follow up with customer for the statement confirmation & ensure accurate & timely issuance of invoices
• Handle queries raised by customers & resolve the disputes independently
• Any other adhoc duties as assigned.

Requirements

• Minimum Diploma in Shipping/ Logistics/ Maritime studies or similar specialization.
• Preferably 2 to 3 years' working experience in shipping industry. Entry level candidates are welcomed to apply.
• Strong working knowledge of MS Office in particular MS Excel

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.