Engineering Project Administration Executive

CareerStar International Pte. Ltd.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Careerstar International Pte Ltd in Singapore is seeking an Engineering Project Administration Executive to support the Operations Manager and project team in coordinating project schedules, documentation, and day-to-day administrative processes.

The ideal candidate will have 3–4 years of experience in project administration within an engineering, mechanical, electrical, or construction-related environment, with strong communication and organisational skills.

Qualifications

• 3–4 years of experience in project administration, planning or coordination.
• Experience in engineering, mechanical, electrical or construction environments preferred.
• Reading and understanding engineering/project documents required.
• Strong email writing and communication skills.

Responsibilities

• Assist in project planning, scheduling and coordination.
• Prepare, maintain and update project schedules and progress reports.
• Read and understand engineering production/project documents and assist with analysis.
• Provide administrative support to the Operations Manager and project team.
• Manage and maintain general project documentation and records.
• Prepare project-related documents (Scope of Supply, PO, DO, Equipment hiring, subcontractor docs).
• Coordinate subcontractor schedules and liaise with project personnel and suppliers.
• Follow up on project timelines, deliveries and outstanding tasks.
• Handle multiple tasks and priorities efficiently.

Skills

Project administration

Scheduling

Coordination

Engineering background

Job description

Working Days: 5.5 Days (Alt Sat)
Location: Toh Guan

About the Role

We are looking for an Engineering Project Administration Executive to support the Operations Manager and project team in coordinating project schedules, documentation, and day-to-day administrative processes.

The ideal candidate should have experience in engineering project administration, planning, scheduling, and coordination, with strong communication and organisational skills.

Key Responsibilities

• Assist in project planning, scheduling, and coordination.

• Prepare, maintain, and update project schedules and progress reports.

• Read and understand engineering production/project documents and assist with project assessment and analysis.

• Provide administrative and coordination support to the Operations Manager and Project Team.

• Manage and maintain general project documentation and records.

• Prepare and handle project-related documents, including:

  • Scope of Supply

  • Purchase Orders (PO)

  • Delivery Orders (DO)

  • Equipment Hiring / Delivery Orders

  • Subcontractor documents and execution schedules

• Coordinate and monitor subcontractor execution schedules.

• Liaise with project-in-charge personnel, subcontractors, suppliers, and internal teams on project schedules and requirements.

• Follow up on project timelines, deliveries, and outstanding tasks.

• Handle multiple tasks and priorities efficiently.

• Perform other general administrative and project coordination duties as required.

Requirements

• 3–4 years of experience in project administration, planning, scheduling, or coordination.

• Experience in an engineering, mechanical, electrical, or construction-related environment is preferred.

• Candidates with a Mechanical or Electrical Engineering background are encouraged to apply.

• Able to read and understand engineering/project documents and production-related files.

• Good understanding of project scheduling and coordination processes.

• Strong email writing and communication skills.

• Good organisational and time-management skills.

• Able to multitask, work independently, and follow up on project matters effectively.

• Strong interpersonal skills with the ability to liaise confidently with project personnel and subcontractors.

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R23115696

EA Personnel Name: Chin Lee Wei