Engineering Data & Documentation Coordinator

Hanwha Ocean EPU; Singapore; On-site; SGD 54,000 - 78,000; Full time

Job summary

Hanwha Ocean EPU is seeking an Engineering Operation Administrator to provide administrative, operational, and coordination support to the Engineering organization. You will ensure data governance, manage document control, and support project information management throughout the lifecycle.

You will coordinate with engineering, document control, procurement, construction, and project controls teams to maintain consistent project information, while applying data standards and quality controls

Qualifications

• 3–5 years of experience supporting engineering data, document control, project information management, or technical administration in EPC, offshore, marine, energy, or industrial projects.
• Proficient use of spreadsheets; experience with databases, engineering DMS, or reporting tools is preferred.
• Strong attention to detail and ability to identify missing, inconsistent, duplicate, or outdated data.
• Ability to follow project procedures, naming conventions, data standards, and quality control checklists accurately.
• Good communication skills and willingness to coordinate with engineering, document control, procurement, construction, and project controls teams.
• Fluent or working-level English communication preferred for project documentation and multinational coordination.

Responsibilities

• Support collection, validation, and maintenance of engineering data, tag registers, equipment lists, line lists, deliverable registers, and project metadata throughout the project lifecycle.
• Provide administrative and operational support to the Engineering organization.
• Coordinate engineering manpower reports, organization charts, and resource allocation updates.
• Support engineering onboarding, offboarding, and internal mobility activities.
• Assist in organizing engineering deliverables, document control records, data attributes, and reference information per project procedures and client requirements.
• Coordinate data inputs from engineering disciplines, document control, procurement, construction, commissioning, and project controls teams to maintain consistent project information.
• Perform routine data quality checks to identify missing, inconsistent, duplicate, or outdated data and escalate issues to senior data engineering personnel for resolution.
• Support preparation of data extracts, dashboards, progress reports, and information handover packages for internal project monitoring and client submission.
• Maintain structured filing, naming conventions, revision control, and data traceability to support auditability and retrieval.
• Learn and apply project data standards, engineering information systems, and digital tools to improve data accuracy and cross-discipline collaboration.

Skills

Attention to detail

Communication

Cross-functional coordination

Data management

Documentation control

Education

Diploma or Bachelor’s degree in Engineering/Information Management/Data Management or related technical discipline

Tools

MS Office

Teams & SharePoint

Document Management Systems (ProArc)

ERP systems (SAP/Oracle)

AI productivity tools (Microsoft Copilot, ChatGPT)

Job description

Hanwha Ocean EPU is seeking an Engineering Operation Administrator to provide administrative, operational, and coordination support to the Engineering organization. You will ensure data governance, manage document control, and support project information management throughout the lifecycle.

You will coordinate with engineering, document control, procurement, construction, and project controls teams to maintain consistent project information, while applying data standards and quality controls