Engineering Operation Administrator [SGP]

Hanwha Ocean EPU; Singapore; On-site; SGD 54,000 - 78,000; Full time

Job summary

Hanwha Ocean EPU is seeking an Engineering Operation Administrator to provide administrative, operational, and coordination support to the Engineering organization. You will ensure data governance, manage document control, and support project information management throughout the lifecycle.

You will coordinate with engineering, document control, procurement, construction, and project controls teams to maintain consistent project information, while applying data standards and quality controls

Qualifications

• 3–5 years of experience supporting engineering data, document control, project information management, or technical administration in EPC, offshore, marine, energy, or industrial projects.
• Proficient use of spreadsheets; experience with databases, engineering DMS, or reporting tools is preferred.
• Strong attention to detail and ability to identify missing, inconsistent, duplicate, or outdated data.
• Ability to follow project procedures, naming conventions, data standards, and quality control checklists accurately.
• Good communication skills and willingness to coordinate with engineering, document control, procurement, construction, and project controls teams.
• Fluent or working-level English communication preferred for project documentation and multinational coordination.

Responsibilities

• Support collection, validation, and maintenance of engineering data, tag registers, equipment lists, line lists, deliverable registers, and project metadata throughout the project lifecycle.
• Provide administrative and operational support to the Engineering organization.
• Coordinate engineering manpower reports, organization charts, and resource allocation updates.
• Support engineering onboarding, offboarding, and internal mobility activities.
• Assist in organizing engineering deliverables, document control records, data attributes, and reference information per project procedures and client requirements.
• Coordinate data inputs from engineering disciplines, document control, procurement, construction, commissioning, and project controls teams to maintain consistent project information.
• Perform routine data quality checks to identify missing, inconsistent, duplicate, or outdated data and escalate issues to senior data engineering personnel for resolution.
• Support preparation of data extracts, dashboards, progress reports, and information handover packages for internal project monitoring and client submission.
• Maintain structured filing, naming conventions, revision control, and data traceability to support auditability and retrieval.
• Learn and apply project data standards, engineering information systems, and digital tools to improve data accuracy and cross-discipline collaboration.

Skills

Attention to detail

Communication

Cross-functional coordination

Data management

Documentation control

Education

Diploma or Bachelor’s degree in Engineering/Information Management/Data Management or related technical discipline

Tools

MS Office

Teams & SharePoint

Document Management Systems (ProArc)

ERP systems (SAP/Oracle)

AI productivity tools (Microsoft Copilot, ChatGPT)

Job description

Location:

Singapore, SG

Requisition ID: 1658

Introduction

At Hanwha Ocean EPU, we empower our people to engineer the future of sustainable energy through meaningful work on cutting-edge offshore, onshore, and global infrastructure projects that create lasting impact for industries and communities worldwide.

As we evolve into a comprehensive EPCI(O) solutions provider, our expanding portfolio now spans FPSO, FLNG, floating production units, renewables, onshore power generation, and future centric infrastructure projects. Our globally connected teams collaborate across regions and disciplines to solve complex engineering challenges and deliver world-class end-to-end solutions.

Explore opportunities to be part of our dynamic team at the Energy Plant Unit and contribute to groundbreaking projects that redefine the onshore and offshore industry. #OneEPU

“Build, what matters. Grow, without limits. Power, the future with Hanwha Ocean EPU.”

Position Overview

The Engineering Operation Administrator supports and provides comprehensive administrative, operational, and coordination support to the Engineering organization by ensuring efficient engineering governance, documentation control, project administration, digital engineering support, cross-functional coordination, and continuous improvement initiatives. The role enables engineering teams to focus on delivering high-quality technical solutions while maintaining compliance with company standards and project requirements.

Key Responsibility

• Support collection, validation, and maintenance of engineering data, tag registers, equipment lists, line lists, deliverable registers, and project metadata throughout the project lifecycle.
• Provide administrative and operational support to the Engineering organization.
• Coordinate engineering manpower reports, organization charts, and resource allocation updates.
• Support engineering onboarding, offboarding, and internal mobility activities.
• Assist in organizing engineering deliverables, document control records, data attributes, and reference information in accordance with project procedures and client requirements.
• Coordinate data inputs from engineering disciplines, document control, procurement, construction, commissioning, and project controls teams to maintain consistent and reliable project information.
• Perform routine data quality checks to identify missing, inconsistent, duplicate, or outdated information and escalation issues to senior data engineering personnel for resolution.
• Support preparation of data extracts, dashboards, progress reports, and information handover packages for internal project monitoring and client submission.
• Maintain structured filing, naming conventions, revision control, and data traceability to support auditability and efficient information retrieval.
• Learn and apply project data standards, engineering information systems, and digital tools to improve data accuracy, workflow efficiency, and cross-discipline collaboration.

Qualification

• Diploma or Bachelor’s degree in Engineering, Information Management, Computer Science, Data Management, or a related technical discipline.
• 3~5 years of experience supporting engineering data, document control, project information management, or technical administration in EPC, offshore, marine, energy, or industrial projects.
• Basic understanding of engineering data structures such as tag registers, equipment lists, line lists, document metadata, deliverable registers, and revision control.
• Proficient use of spreadsheets and basic data management tools; experience with databases, engineering document management systems, or reporting tools is preferred.
• Strong attention to detail and ability to identify missing, inconsistent, duplicate, or outdated data.
• Ability to follow project procedures, naming conventions, data standards, and quality control checklists accurately.
• Good communication skills and willingness to coordinate with engineering, document control, procurement, construction, and project controls teams.
• Fluent or working-level English communication skills preferred for project documentation and multinational project coordination.

Technical Skills

The applicant should be versed with: -

• Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Microsoft Teams & Sharepoint
• Document Management Systems (ProArc or equivalent).
• ERP systems (e.g., SAP, Oracle) is an advantage.
• AI productivity tools (Microsoft Copilot, ChatGPT, AI Agents, etc.).
• Basic understanding of engineering documents, drawings, engineering workflows, and project lifecycle.

Diversity and Inclusion

Hanwha believes that diversity and inclusion are vital to our success. We believe that by embracing different ideas and approaches, we enhance our ability to deliver the best results for our employees, our environment, and ultimately our business partners and customers. We foster a culture where all colleagues are able to share their passions and ideas in order that we may collectively embrace and overcome the challenges in our industry, and work toward a brighter future.

Hanwha is an Equal Opportunity / Affi…?

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other federally protected class.