Executive Office Support & Operations Manager

MCKIN TALENT SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 78,000 - 123,000; Full time

Job summary

MCKIN TALENT SOLUTIONS PTE. LTD. is seeking a proactive Executive Assistant to manage complex calendars, coordinate travel, and liaise with stakeholders. The role emphasizes confidentiality, accuracy, and professional presentation across documents and meetings.

You will lead admin support teams, drive process improvements, and support strategic initiatives to enhance office efficiency and leadership productivity.

Qualifications

• Diploma or higher is required.
• Excellent organizational and time management skills.
• Discretion and professionalism in handling confidential information.

Responsibilities

• Take full command of complex executive calendars — prioritising meetings, appointments, and strategic engagements to maximise leadership productivity.
• Coordinate seamless business travel arrangements including flights, accommodation, itineraries, and all related logistics.
• Act as the trusted bridge between the executive office and internal or external stakeholders, managing communications and correspondence with polish and professionalism.
• Prepare and review executive documents, presentations, and reports to the highest standard of accuracy and professional presentation.
• Drive executive meetings and events from end to end — handling agenda preparation, meeting documentation, and rigorous follow-up on action items.
• Be the guardian of confidentiality — handling sensitive information with unwavering discretion and the utmost professionalism at all times.
• Lead and support administrative and executive support teams to consistently maintain high operational standards across the office.
• Contribute to the bigger picture by managing special projects and driving process improvements that sharpen strategic initiatives and office efficiency.

Skills

Calendar management

Travel coordination

Executive support

Stakeholder communication

Education

Diploma or higher

Tools

Microsoft Office

Calendar software

Job description

MCKIN TALENT SOLUTIONS PTE. LTD. is seeking a proactive Executive Assistant to manage complex calendars, coordinate travel, and liaise with stakeholders. The role emphasizes confidentiality, accuracy, and professional presentation across documents and meetings.

You will lead admin support teams, drive process improvements, and support strategic initiatives to enhance office efficiency and leadership productivity.