Office Operations & Admin Coordinator

PEOPLE CONNECTS PTE LTD; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

People Connects Pte Ltd is seeking a proactive Office Support Executive to join its administration team in Singapore. You will oversee daily office operations, support senior management with administrative tasks, and help coordinate HR and marketing initiatives to ensure smooth client service.

The role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

Qualifications

• Proven experience in office management, administration, or operations support—preferably in insurance or financial services sector.
• Knowledge of insurance regulatory and compliance requirements is an advantage but not a must.
• Strong organizational and multitasking abilities, with meticulous attention to detail.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office and comfortable with digital office systems.

Responsibilities

• Manage daily office operations, including reception, phone calls, emails, client inquiries, and calendar management for directors.
• Oversee administrative workflows, ensuring timely processing of insurance policies, endorsements, and documents.
• Provide support in adherence of internal policies and regulatory compliance requirements; assist with audits and documentation.
• Support the hiring process, including posting job ads, coordinating interviews, and onboarding new staff.
• Assist with HR‑related projects, staff engagement initiatives, and training coordination.
• Contribute to marketing and branding projects, such as client communications, social media content, or promotional campaigns.
• Coordinate office supplies, equipment, and vendor relationships.
• Identify opportunities to improve operational efficiency, compliance processes, and internal workflows.
• Assist management with reporting, scheduling, and special projects as needed.

Skills

Office management

Administration

Organizational skills

Multitasking

Communication

Tools

Microsoft Office

Job description

People Connects Pte Ltd is seeking a proactive Office Support Executive to join its administration team in Singapore. You will oversee daily office operations, support senior management with administrative tasks, and help coordinate HR and marketing initiatives to ensure smooth client service.

The role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.