Shipping Assistant Manager (Export Documentation) #74268

ANRADUS PTE. LTD.; Singapore; On-site; SGD 62,000 - 83,000; Full time

Job summary

Anradus Pte Ltd is seeking a Shipping Assistant Manager (Export Documentation) to manage pre- and post-shipment documents and ensure compliance across shipping operations. The role is based in Beach Rd, Singapore, with a 5-day work week from 9am to 5:45pm, and permanent staff status.

The candidate should hold a higher diploma or professional certifications and have at least 5 years of export documentation experience, including familiarity with export regulations and documentation software.

Qualifications

• Higher diploma or professional certifications.
• Minimum 5 years of experience in export documentation or related fields.
• Strong knowledge of export regulations and compliance.
• Proficient in export documentation software.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks effectively.

Responsibilities

• Handle pre- and post-shipment documents like invoices, packing lists, L/C documents, and customs certificates as per customer requirements.
• Stay informed about changes in international trade and shipping regulations.
• Identify and address compliance risks related to shipping documents.
• Implement procedures to mitigate compliance issues and ensure accurate documentation.
• Work with internal teams (shipping, logistics, IC S) to ensure smooth export processes.
• Communicate with customers and external parties to gather information and resolve issues or discrepancies.
• Keep accurate digital and physical records of all export documents and related correspondence.
• Ensure records are ready for periodic audits to prevent delays or customs issues.
• Analyze current documentation workflows to identify inefficiencies.
• Develop and implement improvements to streamline processes, enhance accuracy, and reduce costs.
• Collaborate with IT, logistics, and IC S teams to improve system integrations.
• Establish KPIs to monitor and improve process effectiveness.
• Train and guide shipping staff on documentation procedures and compliance standards.
• Help develop and implement policies and procedures.

Skills

Attention to detail

Communication skills

Multitasking

Problem-solving

Education

Higher diploma or professional certifications

Tools

Export documentation software

Job description

Job Description

Industry/ Organization Type: Manufacturing

Position Title: Shipping Assistant Manager (Export Documentation)

Working Location: Beach Rd (Near Bugis)

Working Hours: 5 days, Monday to Friday (9am-5.45pm)

Salary Package: Basic Salary $6,500 + VB

Duration: Permanent

Key Responsibilities

• Handle pre- and post-shipment documents like invoices, packing lists, L/C documents, and customs certificates as per customer requirements.


• Stay informed about changes in international trade and shipping regulations.


• Identify and address compliance risks related to shipping documents.


• Implement procedures to mitigate compliance issues and ensure accurate documentation.


• Work with internal teams (shipping, logistics, IC S) to ensure smooth export processes.


• Communicate with customers and external parties to gather information and resolve issues or discrepancies.


• Keep accurate digital and physical records of all export documents and related correspondence.


• Ensure records are ready for periodic audits to prevent delays or customs issues.


• Analyze current documentation workflows to identify inefficiencies.


• Develop and implement improvements to streamline processes, enhance accuracy, and reduce costs.


• Collaborate with IT, logistics, and IC S teams to improve system integrations.


• Establish KPIs to monitor and improve process effectiveness.


• Train and guide shipping staff on documentation procedures and compliance standards.


• Help develop and implement policies and procedures.

Requirements

• Higher diploma or professional certifications.


• Minimum 5 years of experience in export documentation or related fields.


• Great knowledge of export regulations and compliance.


• Proficient in export documentation software.


• Good problem-solving skills and attention to detail.


• Excellent communication and interpersonal skills.


• Ability to manage multiple tasks effectively.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131