Shipping Assistant Manager (Export Documentation) #74268

ANRADUS PTE. LTD.; Singapore; On-site; SGD 66,011 - 79,068; Full time

Job summary

ANRADUS PTE. LTD. in Singapore is seeking a Shipping Assistant Manager (Export Documentation) to oversee pre- and post-shipment processes. This role involves managing documents such as invoices and customs certificates, ensuring compliance with international trade regulations.

The ideal candidate will have at least 5 years of experience in export documentation, excellent communication skills, and proficiency in export documentation software. A higher diploma or professional certification is required for this permanent position. A competitive salary package is offered.

Qualifications

• Minimum 5 years of experience in export documentation or related fields.
• Strong knowledge of international trade and shipping regulations.
• Proficient in managing pre- and post-shipment documentation.

Responsibilities

• Handle pre- and post-shipment documents like invoices and customs certificates.
• Identify and address compliance risks related to shipping documents.
• Train and guide shipping staff on documentation procedures.

Skills

Export regulations knowledge

Problem-solving skills

Attention to detail

Communication skills

Interpersonal skills

Multi-task management

Education

Higher diploma or professional certifications

Tools

Export documentation software

Job description

Job Description

Industry/ Organization Type: Manufacturing

Position Title: Shipping Assistant Manager (Export Documentation)

Working Location: Beach Rd (Near Bugis)

Working Hours: 5 days, Monday to Friday (9am-5.45pm)

Salary Package: Basic Salary $6,500 + VB

Duration: Permanent

Key Responsibilities

• Handle pre- and post-shipment documents like invoices, packing lists, L/C documents, and customs certificates as per customer requirements.
• Stay informed about changes in international trade and shipping regulations.
• Identify and address compliance risks related to shipping documents.
• Implement procedures to mitigate compliance issues and ensure accurate documentation.
• Work with internal teams (shipping, logistics, ICs) to ensure smooth export processes.
• Communicate with customers and external parties to gather information and resolve issues or discrepancies.
• Keep accurate digital and physical records of all export documents and related correspondence.
• Ensure records are ready for periodic audits to prevent delays or customs issues.
• Analyze current documentation workflows to identify inefficiencies.
• Develop and implement improvements to streamline processes, enhance accuracy, and reduce costs.
• Collaborate with IT, logistics, and ICs teams to improve system integrations.
• Establish KPIs to monitor and improve process effectiveness.
• Train and guide shipping staff on documentation procedures and compliance standards.
• Help develop and implement policies and procedures.

Qualifications

• Higher diploma or professional certifications.
• Minimum 5 years of experience in export documentation or related fields.
• Great knowledge of export regulations and compliance.
• Proficient in export documentation software.
• Good problem-solving skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks effectively.