0731 - Construction Document Controller

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking a Document Controller in Singapore (Kallang Avenue). The role involves managing incoming/outgoing documents, maintaining tracking systems and ensuring proper distribution to stakeholders.

Requirements include at least 3 years in document management, strong MS Office skills, and familiarity with project information management systems. This is a full-time, on-site position with standard Monday–Friday hours.

Qualifications

• At least 3 years of relevant working experience in document management and control.
• Good working knowledge of MS Office, and adept at spreadsheets and file management systems.
• Prior experience with Project Information Management System is preferred.

Responsibilities

• Handle incoming and outgoing documents and drawings and ensure proper tracking, duplication and distribution to appropriate parties.
• Create, run and distribute periodic reports, and ensure timely document review and documentation.
• Control all aspects of documentation throughout the project life cycle (catalogue, post, distribute, track and archive).
• Provide support for Change Control and Document Control processes.
• Coordinate receipts, maintenance and distribution of project-related documents and ensure confidentiality.

Skills

Document management

Tools

MS Office

Project Information Management System

Job description

Role: Document Controller

Location: Kallang Avenue

Salary: $3000 to $4500

Working days: Mon to Fri 8/8.30am to 5/5.30pm

Job Requirements

• At least 3 years of relevant working experience in document management and control.
• Knowledge on ISO 9001 standards will be preferred.
• Good working knowledge of MS Office, and adept at spreadsheets and file management systems.
• Prior experience with Project Information Management System is preferred.

Job scopes

• To handle incoming and outgoing documents and drawings and ensure proper tracking, duplication and distribution to appropriate parties in accordance with established procedures.
• Creates, runs and distributes standard and customized periodic reports, timely document review, approval and documentation in an effective and efficient manner.
• To control all aspects of documentation throughout the project’s life cycle such as catalogue, post, distribute, track and compile hard and soft copy.
• Provide support for the Change Control and Document Control processes for the project.
• Track all documents correspondences and transactions effectively.
• File and archive documentation to facilitate easy retrieval.
• Assist completion of requests, searches and queries from any project member.
• Coordinates receipts, maintenance and distribution of documents related to project quality, regulatory, classification, statutory certificates and documentation handling.
• Helps to expedite vendor documentation deliverables. Issues vendor document status reports per project requirements.
• Organizing and filing of technical documents and correspondence with internal and external customers for all documents transmitted
• Maintain confidentiality on sensitive information
• Maintain list of documents and ensure that the documentation is in good order and as per Project Quality Plan (PQP)
• Contribute to compilation of final project dossiers, as built portfolios and archiving
• Produce exception reports on late documentation for management review
• Co-ordinating drawings/documents flow between site and main office in Singapore