Document Controller

R.J. Crocker Consultants Pte Ltd; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

R.J. Crocker Consultants Pte Ltd in Singapore seeks a document controller to manage project records, control documentation lifecycle, and ensure accurate distribution across teams.

You will coordinate status, audit files for ISO 9001 compliance, and support change control and EDMS. Proficiency in MS Office and spreadsheets is essential.

Minimum O levels and 5 years in registry/document management required; prior EDMS experience preferred.

Qualifications

• Minimum O levels certificateor equivalent
• at least 5 years of relevant working experience in registry and document management
• Good document control skills; knowledge on ISO 9001 standards will be preferred
• Good working knowledge of MS Office and adept at spreadsheets and file management systems
• Prior experience with Project Information Management and Electronic Document Management Systems (EDMS)

Responsibilities

• Control incoming and outgoing project records in accordance with established procedures
• Duplicate and distribute documents
• Facilitate timely document review, approval and documentation in an effective and efficient manner
• Control all aspects of documentation throughout project's life cycle including:
• Catalogue, post, distribute, track and compile hard and softcopy documents at all project stages
• Assist project team by coordinating document status and distribution
• Audit documents to ensure that project files are current and all stakeholders are adopting the prescribed documentation protocol
• Ensure Project Documental Control policies and procedures to assist in maintaining a current and organised project document management system
• Provide support for change control and doument control processes fo rthe project
• Track all documents correspondences and transactions
• file and archive documentation to facilitate easy retrieval
• Assist completion of requests, searches and queries
• Prepare and handover all final as-built documentation

Skills

Document control

Registry management

MS Office proficiency

EDMS

ISO 9001 knowledge

Education

O levels certificateor equivalent

Tools

MS Office

Spreadsheets

File management systems

EDMS

Job description

• Control incoming and outgoing project records in accordance with established procedures
• Duplicate and distribute documents
• Facilitate timely document review, approval and documentation in an effective and efficient manner
• Control all aspects of documentation throughout project's life cycle including:
• Catalogue, post, distribute, track and compile hard and softcopy documents at all project stages
• Assist project team by coordinating document status and distribution
• Audit documents to ensure that project files are current and all stakeholders are adopting the prescribed documentation protocol
• Ensure Project Documental Control policies and procedures to assist in maintaining a current and organised project document management system
• Provide support for change control and doument control processes fo rthe project
• Track all documents correspondences and transactions
• file and archive documentation to facilitate easy retrieval
• Assist completion of requests, searches and queries
• Prepare and handover all final as-built documentation

Job Scope

• Control incoming and outgoing project records in accordance with established procedures
• Duplicate and distribute documents
• Facilitate timely document review, approval and documentation in an effective and efficient manner
• Control all aspects of documentation throughout project's life cycle including:
• Catalogue, post, distribute, track and compile hard and softcopy documents at all project stages
• Assist project team by coordinating document status and distribution
• Audit documents to ensure that project files are current and all stakeholders are adopting the prescribed documentation protocol
• Ensure Project Documental Control policies and procedures to assist in maintaining a current and organised project document management system
• Provide support for change control and doument control processes fo rthe project
• Track all documents correspondences and transactions
• file and archive documentation to facilitate easy retrieval
• Assist completion of requests, searches and queries
• Prepare and handover all final as-built documentation

Criteria

• Minimum O levels certificateor equivalent
• at least 5 years of relevant working experience in registry and document management
• Good document control skills; knowledge on ISO 9001 standards will be preferred
• Good working knowledge of MS Office and adept at spreadsheets and file management systems
• Prior experience with Project Information Management and Electronic Document Management Systems (EDMS)