Document Controller

JCVL PTE. LTD.; Singapore; On-site; SGD 39,000 - 65,000; Full time

Job summary

JCVL PTE. LTD. is seeking a skilled Document Controller to manage project records throughout their life cycle. You will catalogue, post, distribute, track and archive documents, ensuring accuracy and timeliness across all project stages.

Ideal candidates will have 5+ years in registry/document management, strong MS Office and EDMS experience, and familiarity with ISO 9001 standards. Working hours are Monday to Friday, 8:30am–6pm in Singapore.

Qualifications

• Minimum O levels certificate or equivalent.
• At least 5 years of registry and document management experience.
• Good document control skills; knowledge on ISO 9001 standards preferred.
• Good working knowledge of MS Office and adept at spreadsheets and file management systems.
• Prior experience with Project Information Management and Electronic Document Management Systems (EDMS).

Responsibilities

• Control incoming and outgoing project records per established procedures.
• Duplicate and distribute documents.
• Facilitate timely document review, approval and documentation.
• Audit documents to ensure project files are current and stakeholders follow the protocol.
• Maintain project documental control policies and organized system.
• Provide support for change control and document control processes.

Skills

Document control

MS Office

EDMS

ISO 9001

File management

Spreadsheet skills

Education

O levels certificate

Tools

MS Office

EDMS

Job description

Job Description & Requirements:

• Control incoming and outgoing project records in accordance with established procedures
• Duplicate and distribute documents
• Facilitate timely document review, approval and documentation in an effective and efficient manner
• Control all aspects of documentation throughout project's life cycle including:
• Catalogue, post, distribute, track and compile hard and softcopy documents at all project stages
• Assist project team by coordinating document status and distribution
• Audit documents to ensure that project files are current and all stakeholders are adopting the prescribed documentation protocol
• Ensure Project Documental Control policies and procedures to assist in maintaining a current and organized project document management system
• Provide support for change control and document control processes for the project
• Track all documents correspondences and transactions
• file and archive documentation to facilitate easy retrieval
• Assist completion of requests, searches and queries
• Prepare and handover all final as-built documentation

Criteria:

• Minimum O levels certificate or equivalent
• at least 5 years of relevant working experience in registry and document management
• Good document control skills; knowledge on ISO 9001 standards will be preferred
• Good working knowledge of MS Office and adept at spreadsheets and file management systems
• Prior experience with Project Information Management and Electronic Document Management Systems (EDMS)
• Working hours: Monday - Friday, 8:30am - 6pm