Document Controller

Amec Foster Wheeler Group; Singapore; On-site; SGD 36,000 - 48,000; Part time

Job summary

Wood in Singapore is seeking a Document Controller for a 6-month contract to manage the collection, distribution, retention and archiving of documents via document management systems and defined work processes.

Responsibilities include registering, processing and distributing project, vendor and client documentation, maintaining EDMS, conducting quality/compliance checks, archiving records, coordinating reviews, and supporting project teams with document numbering and control procedures.

Qualifications

• Minimum ISCED Level 3 (Secondary education)

Responsibilities

• Register, process, distribute and transmit project, vendor and client documentation.
• Maintain EDMS document control systems; ensure records are filed, tracked and retrievable.
• Perform quality and compliance checks to meet company, client and regulatory requirements.
• Archive, retain, retrieve and dispose of electronic and hard copy records.
• Coordinate document reviews, monitor approvals and report overdue actions.
• Support project teams with document management queries, numbering and procedures.
• Contribute to project closeout with final dossiers, as-built docs and records management.

Education

ISCED Level 3 (Secondary education)

Job description

Wood has an opportunity for a Document Controller to join our team in Singapore on an initial 6-month contract to be responsible for collection, distribution, retention and archiving of documents through document management systems and work processes

Responsibilities

• Manage the registration, processing, distribution and transmission of project, vendor and client documentation.
• Maintain document control systems (EDMS), ensuring all records are accurately filed, tracked and easily retrievable.
• Perform quality and compliance checks to ensure documentation meets company, client and regulatory requirements.
• Manage document archiving, retention, retrieval and disposal for both electronic and hard copy records.
• Coordinate document reviews, monitor approval workflows and provide reporting on document status and overdue actions.
• Support project teams with document management queries, document numbering, and document control procedures.
• Contribute to project closeout activities, including final dossiers, as-built documentation, filing systems and records management.

Qualifications

• Minimum ISCED Level 3 (Secondary education)