Document Controller

AMEC FOSTER WHEELER ASIA PACIFIC PTE. LTD.; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

AMEC Foster Wheeler Asia Pacific Pte. Ltd.

invites a Document Controller to join the Singapore team on an initial 6-month contract to oversee collection, distribution, retention and archiving of documents through document management systems and workflows. The role requires managing registrations, processing and transmission of project, vendor and client documentation, maintaining EDMS, and ensuring quality and regulatory compliance across records.

Qualifications

• Minimum ISCED Level 3 (Secondary education)

Responsibilities

• Register, process, distribute and transmit project, vendor and client docs.
• Maintain EDMS documentation, ensure records are filed, tracked and retrievable.
• Perform quality and compliance checks on documentation.
• Archive retention, retrieval and disposal for electronic and hard copies.
• Coordinate reviews, monitor approvals and report statuses.
• Support project teams with document management queries and numbering.
• Contribute to project closeout, dossiers and records management.

Skills

Document control

EDMS

Quality compliance

Reporting

Education

Secondary education (ISCED Level 3)

Tools

EDMS software

Job description

Wood has an opportunity for a Document Controller to join our team in Singapore on an initial 6-month contract to be responsible for collection, distribution, retention and archiving of documents through document management systems and work processes

Responsibilities

• Manage the registration, processing, distribution and transmission of project, vendor and client documentation.
• Maintain document control systems (EDMS), ensuring all records are accurately filed, tracked and easily retrievable.
• Perform quality and compliance checks to ensure documentation meets company, client and regulatory requirements.
• Manage document archiving, retention, retrieval and disposal for both electronic and hard copy records.
• Coordinate document reviews, monitor approval workflows and provide reporting on document status and overdue actions.
• Support project teams with document management queries, document numbering, and document control procedures.
• Contribute to project closeout activities, including final dossiers, as-built documentation, filing systems and records management.

Qualifications

• Minimum ISCED Level 3 (Secondary education)