Document Controller

Aedas Pte Ltd; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Aedas is seeking a diligent Document Controller to support project teams by organizing and distributing documentation in Singapore. You will ensure compliance with company and regulatory standards and manage filing and version control using the EDMS system.

Responsibilities include registering and distributing documents, assisting teams with reports, and maintaining accurate tracking registers. Strong organizational skills and ability to collaborate across multiple project groups are essential.

Qualifications

• Experience with document control and filing protocols.
• Familiarity with regulatory standards (e.g., BCA, ISO).
• Ability to coordinate with multiple project teams.

Responsibilities

• Maintain and organize project documentation according to company and regulatory standards (e.g., BCA, ISO).
• Register, track and distribute incoming and outgoing documents, drawings, and correspondence.
• Assist project teams in preparing, formatting, and submitting reports and documentation.
• Manage accurate filing, version control, and document retrieval using company systems.
• Prepare document issue packages and update tracking registers and distribution lists.

Skills

Attention to detail

Time management

Team collaboration

Tools

EDMS

Job description

Aedas is one of the world’s leading architecture design practices with a core mission to create inspiring designs that enhance the built environment and enrich lives — today and for future generations. Aedas leverages on its global network of expertise and deep understanding of local culture to deliver design solutions tailored to the nuances and needs of the communities we design for. We take a holistic design approach to sustainability with the goal of maximising benefits to the natural environment and communities, thereby building a better environment in which to work, live, play, and learn.

Aedas operates from 3 principal Design Centres in Asia, Europe and the Middle East with a global network of 13 offices and over 1,000 staff spanning 4 continents.

With a commitment to design excellence, we offer expertise in Architecture, Interior Design, Master Planning and Urban Design, across a broad range of sectors including Commercial, Residential, Mixed-Use, Education, Hospitality (including Integrated Resorts), Retail, Transportation, Aviation, Civic & Cultural, and Sports & Leisure.

Job Summary:

Supports the project team by managing, organizing, and distributing documentation. Responsible for document tracking and compliance with company and regulatory standards.

Key Responsibilities:

• Maintain and organize project documentation according to company and regulatory standards (e.g., BCA, ISO).
• Register, track and distribute incoming and outgoing documents, drawings, and correspondence.
• Assist project teams in preparing, formatting, and submitting reports and documentation.
• Manage accurate filing, version control, and document retrieval using company systems.
• Prepare document issue packages and update tracking registers and distribution lists.

Key Competencies:

• Strong attention to detail and company filing protocols.
• Good understanding of document tracking, naming, and version control protocols.
• Able to manage deadlines and support multiple project teams.
• Familiarity with electronic document management systems (EDMS).
• Able to communicate and collaborate with multiple teams and stay responsive to project needs.