Document Control Lead_Semiconductor

arcadis global asia pte. ltd.; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

Arcadis Group, based in Singapore, seeks an experienced Document Control Lead to oversee the document control environment and manage SEA regional projects. You will supervise daily records staff and align information priorities with the Project Manager.

The ideal candidate brings strong leadership, communication, and organizational skills, with experience in construction document control and cost/schedule oversight across design, procurement, construction, and handover phases.

Qualifications

• Requires a High School certificate or equivalent and at least 4 years of experience in the field or in a related area.
• At least 2 years of experience in lead position of records management and/or construction records management. Proven experience on large-scale, capital construction projects highly desirable.

Responsibilities

• Supervise and coordinate daily work of the records staff, by planning, scheduling, and assigning work tasks.
• Ensure workflows are accurately followed by the Document Control Reps to ensure compliance.
• Assists in orientation, training, and cross-training of new record staff.
• Assists in documenting processes, if necessary.
• Files, audits, receives, distributes, tracks and maintains incoming and outgoing document tracking system of confidential and non-confidential construction documents according to established procedures and standards for security and document organization.
• Continuous improvement of standard concepts, practices, and procedures within document control or construction document control field.
• Coordinate activities in the information that is received, stored, and retrieved.
• Ensures security and preservation of records in construction information management center.
• Assists Project Team in requests for project information, active and historical.
• Ensures standardized functional systems (labelling, PFI, data entry, email notifications, customer responses, detailed filing) are used by records technicians and are effectively used.
• Follow the established controlled vocabulary file system coding within the Project File Index. Sorts, classifies, and code material for filing.
• Accurately log, date/time stamp all incoming and outgoing construction information into the construction information management database.
• Coordinates with the Document Control Reps to perform a project information self-assessment.
• Coordinates projects start and closure with the Client construction information management manager.
• Must be proactive and actively engaged in supervision of day-to-day activities.
• Performs a variety of tasks and strong multi-tasking skills.

Skills

Leadership

Document Control

Records Management

Stakeholder Management

MS Office

Education

High School certificate

Tools

MS Office Suite

Job description

What do we do?

Arcadis Group is the world’s leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. With sustainability at the heart of everything we do, our focus is on maximizing our impact aimed at improving quality of life. The solutions we develop, address important societal challenges around resilience, places, and mobility. Leveraging data and technology, we have the capabilities and services to meet client demands driven by global trends such as urbanization, climate change, digitalization, evolving stakeholder expectations and potential unforeseeable events.

With over 36,000 people, in over 70 countries, dedicated to improving quality of life, a career at Arcadis Group is truly rewarding with excellent benefits and opportunities to develop your technical and professional development.

What are we looking for?

Arcadis has an excellent opportunity for an experienced Document Control Lead with a solid background in construction support to join our growing team based in Singapore to support SEA Regional projects. This position will oversee all activities involved within the Document Control environment and supervise the day-to-day Document Control operations. The successful candidate will align information priorities and projects start/closures with the Project Manager. This team is a fantastic place for a document control professional to take their career to new heights. The ideal candidate will be a self-motivated individual with strong leadership, communication and organizational skills. The successful candidate will lead a team with the importance of meeting targeted commitments while being flexible to the ever-changing and fast-paced environment of our clients’ sites. The Project Controls Lead will lead a Project Controls function based out of Singapore to manage SEA projects. He/she will carry out all cost control functions as a lead on various projects during the design, procurement, construction and handover phases. The Project Control Lead will continuously monitor variances from the cost and schedule baseline and will take effective corrective action to achieve minimum cost and time overruns. He/she will ensure that procedures are applied to monitor expenditure and performance against the progress of a project. All changes to the cost and schedule baseline need to be recorded and the expected final outcomes are continuously forecasted. The successful candidate will be responsible for the execution of deliverables within an agreed schedule, within an agreed set of hours and to acceptable quality.

Job Scope:

Responsibilities shall include but are not limited to:

• Supervise and coordinate daily work of the records staff, by planning, scheduling, and assigning work tasks.
• Ensure workflows are accurately followed by the Document Control Reps to ensure compliance.
• Assists in orientation, training, and cross-training of new record staff.
• Assists in documenting processes, if necessary.
• Files, audits, receives, distributes, tracks and maintains incoming and outgoing document tracking system of confidential and non-confidential construction documents according to established procedures and standards for security and document organization.
• Continuous improvement of standard concepts, practices, and procedures within document control or construction document control field.
• Coordinate activities in the information that is received, stored, and retrieved.
• Ensures security and preservation of records in construction information management center.
• Assists Project Team in requests for project information, active and historical.
• Ensures standardized functional systems (labelling, PFI, data entry, email notifications, customer responses, detailed filing) are used by records technicians and are effectively used.
• Follow the established controlled vocabulary file system coding within the Project File Index. Sorts, classifies, and code material for filing.
• Accurately log, date/time stamp all incoming and outgoing construction information into the construction information management database.
• Coordinates with the Document Control Reps to perform a project information self-assessment.
• Coordinates projects start and closure with the Client construction information management manager.
• Must be proactive and actively engaged in supervision of day-to-day activities.
• Performs a variety of tasks and strong multi-tasking skills.

Job Requirements:

• Requires a High School certificate or its equivalent and at least 4 years of experience in the field or in a related area.
• At least 2 years of experience in lead position of records management and/or construction records management. Proven experience on large-scale, capital construction projects highly desirable.

Essential Skills:

• Ability to identify, plan and organize work and rapidly adapt to on-going schedule changes.
• Familiar with standard concepts, practices, and procedures within document control or construction document control field.
• Relies on experience and judgment to plan and accomplish goals. Must be a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
• Effective proven leadership skills. Prior demonstration experience managing a group of Document Control Representatives.
• Proven accuracy, reliability, and completeness in job accomplishment.
• Effective oral and written communication skills.
• Diverse stakeholder management
• Must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a customer-service attitude.
• Proficient in MS Office applications; Outlook, Word, Excel and Access.