Document Control Lead - Construction Projects (SEA)

arcadis global asia pte. ltd.; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

Arcadis Group, based in Singapore, seeks an experienced Document Control Lead to oversee the document control environment and manage SEA regional projects. You will supervise daily records staff and align information priorities with the Project Manager.

The ideal candidate brings strong leadership, communication, and organizational skills, with experience in construction document control and cost/schedule oversight across design, procurement, construction, and handover phases.

Qualifications

• Requires a High School certificate or equivalent and at least 4 years of experience in the field or in a related area.
• At least 2 years of experience in lead position of records management and/or construction records management. Proven experience on large-scale, capital construction projects highly desirable.

Responsibilities

• Supervise and coordinate daily work of the records staff, by planning, scheduling, and assigning work tasks.
• Ensure workflows are accurately followed by the Document Control Reps to ensure compliance.
• Assists in orientation, training, and cross-training of new record staff.
• Assists in documenting processes, if necessary.
• Files, audits, receives, distributes, tracks and maintains incoming and outgoing document tracking system of confidential and non-confidential construction documents according to established procedures and standards for security and document organization.
• Continuous improvement of standard concepts, practices, and procedures within document control or construction document control field.
• Coordinate activities in the information that is received, stored, and retrieved.
• Ensures security and preservation of records in construction information management center.
• Assists Project Team in requests for project information, active and historical.
• Ensures standardized functional systems (labelling, PFI, data entry, email notifications, customer responses, detailed filing) are used by records technicians and are effectively used.
• Follow the established controlled vocabulary file system coding within the Project File Index. Sorts, classifies, and code material for filing.
• Accurately log, date/time stamp all incoming and outgoing construction information into the construction information management database.
• Coordinates with the Document Control Reps to perform a project information self-assessment.
• Coordinates projects start and closure with the Client construction information management manager.
• Must be proactive and actively engaged in supervision of day-to-day activities.
• Performs a variety of tasks and strong multi-tasking skills.

Skills

Leadership

Document Control

Records Management

Stakeholder Management

MS Office

Education

High School certificate

Tools

MS Office Suite

Job description

Arcadis Group, based in Singapore, seeks an experienced Document Control Lead to oversee the document control environment and manage SEA regional projects. You will supervise daily records staff and align information priorities with the Project Manager.

The ideal candidate brings strong leadership, communication, and organizational skills, with experience in construction document control and cost/schedule oversight across design, procurement, construction, and handover phases.