Document Controller

Private Advertiser; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

Private Advertiser in Singapore seeks a detail-oriented Document Controller to maintain records and oversee document control for regulatory and legal compliance. The role is primarily clerical and requires initiative, with work conducted independently or in teams.

Ideal candidates have 2–3 years of document control or administrative experience in construction/engineering, and are proficient with MS Outlook, Word, Excel and PowerPoint.

Qualifications

• Minimum 2–3 years of experience in document control / administrative role in the Construction/Engineering sector
• Proficient with MS Outlook, Word, Excel and PowerPoint
• Knowledge of Electronic Document Management Systems (EDMS) is an advantage

Responsibilities

• Copy, scan and store documents, check for accuracy and edit files, like vendor approval submission
• Manage the flow of documentation within the organization and Main-con/client
• Coordinates with Managers, Engineers and Superintendents on documentation control
• Ensure proper document classification, sorting, filing and proper archiving
• Performs document quality check in accordance to the Company’s document control procedures.
• Maintain confidentiality around sensitive information and terms of agreement
• Manage quality documentation functions in an ISO certified environment.
• Ensure all reports and correspondence are completed on time
• Ensure all documents are transmitted as quickly and accurately as possible, in particular drawings and procurement/vendor information
• Perform data entry tasks when project documents need updates.
• Submission of documents(Drawings/Reports/Material/Inspections)
• Prepare ad-hoc reports on projects as needed
• Any other ad-hoc duties as assigned by the management.

Skills

Document control

Clerical skills

Attention to detail

Communication

Independent working

Team collaboration

Tools

MS Outlook

MS Word

MS Excel

PowerPoint

EDMS

Job description

About the role

Our company focuses on PUB Tuas Water Reclamation Plant. We are seeking a Document Controller to maintain records and oversee document control for regulatory and legal compliance. The job is primarily clerical. The ideal candidate must be a self-starter, capable of working well both independently and in teams. The Document Controller should be detail-oriented and comfortable communicating all issues clearly to the supervisor. Preference will be given to those with relevant experience.

Key responsibilities

• Copy, scan and store documents, check for accuracy and edit files, like vendor approval submission

• Manage the flow of documentation within the organization and Main-con/client

• Coordinates with Managers, Engineers and Superintendents on documentation control

• Ensure proper document classification, sorting, filing and proper archiving

• Performs document quality check in accordance to the Company’s document control procedures.

• Maintain confidentiality around sensitive information and terms of agreement

• Manage quality documentation functions in an ISO certified environment.

• Ensure all reports and correspondence are completed on time

• Ensure all documents are transmitted as quickly and accurately as possible, in particular drawings and procurement/vendor information

• Perform data entry tasks when project documents need updates.

• Submission of documents(Drawings/Reports/Material/Inspections)

• Prepare ad-hoc reports on projects as needed

• Any other ad-hoc duties as assigned by the management.

About you

• Minimum 2-3 years of experience in document control / administrative role in the Construction/Engineering sector

• Knowledge in the use of web-based tools, MS Outlook, WORD, Excel and PowerPoint.

• Knowledge of Electronic Document Management Systems (EDMS) if of advantage

• Ability to take initiative and work with minimal supervision

• Able to multi-task and work under pressure

• Working days: 5.5 days