Project Documentation & Quality Coordinator

HMH DRILLING ASIA PTE. LTD.; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

HMH Drilling Asia Pte. Ltd. is seeking a motivated and detail-oriented Document Control & Project Administrator to support project documentation, document control activities, and general administrative functions within the Quality team.

Fresh diploma graduates are welcome to apply. Responsibilities include compiling and maintaining documents, preparing CoCs and inspection reports, managing filing and archiving, and coordinating with internal departments to support project administration and

Qualifications

• Diploma in Business Administration, Engineering, or equivalent.
• Fresh graduates are encouraged to apply.
• Proficiency in Microsoft Office applications required.
• Strong organizational and administrative skills with attention to detail.

Responsibilities

• Compile, maintain, and distribute project documentation and quality records.
• Prepare and update CoCs, inspection reports, and related documentation.
• Maintain document filing, version control, and archiving per company requirements.
• Support project administration tasks including job packs and project records.
• Provide general administrative support and coordinate with internal departments.

Skills

Attention to detail

Organizational skills

Communication

Proactive

Team player

Education

Diploma in Business Administration or Engineering

Tools

Microsoft Office

Job description

We are looking for a motivated and detail-oriented Document Control & Project Administrator to support project documentation, document control activities, and general administrative functions within the Quality team. Fresh diploma graduates are welcome to apply.

DOCUMENT CONTROL & QUALITY DOCUMENTATION

• Compile, maintain, and distribute project documentation and quality records.
• Prepare and update Certificates of Conformance (CoC), inspection reports, and related documentation.
• Maintain document filing, version control, and archiving in accordance with company requirements.
• Ensure documents are complete, accurate, and readily retrievable when required.
• Support the preparation of customer documentation packages and project databooks.

PROJECT ADMINISTRATION

• Assist in the preparation and maintenance of job packs and project records.
• Retrieve engineering drawings, specifications, and project documentation from internal systems.
• Upload project documents to customer and supplier portals.
• Coordinate with internal departments to obtain required project documentation.
• Track document submission status and support project teams with administrative tasks.

OFFICE ADMINISTRATION & FINANCIAL SUPPORT

• Support administrative tasks related to Purchase Orders (POs) and supplier invoices.
• Liaise with internal departments to assist with invoice processing and payment-related matters.
• Provide general administrative support to the team.

QUALITY ADMINISTRATION

• Support the maintenance of Quality Management System (QMS) documentation.
• Assist in ensuring quality records are current and properly maintained.
• Support general quality administration activities as assigned.

REQUIREMENTS

• Diploma in Business Administration, Engineering, or equivalent.
• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Office applications.
• Good organizational and administrative skills.
• Strong attention to detail and accuracy.
• Able to communicate effectively with stakeholders from diverse backgrounds.
• Proactive attitude with strong follow-up skills.
• Team player with a willingness to learn and grow.