Document Controller | Up to $4.5K | Project Information Management System - 0310

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking a Document Controller to manage project documents and ensure proper tracking and distribution. You will handle drawings, reports, and correspondences while maintaining confidentiality and orderly archives.

Responsibilities include lifecycle document control, change request support, and coordinating document flow between site and main office in Singapore. Minimum 3 years in document control; ISO 9001 knowledge is preferred.

Qualifications

• Minimum 3 years in document management and control.
• Knowledge of ISO 9001 standards preferred.
• Good working knowledge of MS Office and spreadsheets.
• Experience with a Project Information Management System preferred.

Responsibilities

• Handle incoming/outgoing documents and drawings, track and distribute per procedures.
• Create, run and distribute periodic reports; ensure timely reviews and documentation.
• Control documentation throughout the project lifecycle; manage catalogs and archives.
• Support Change/Document Control processes for the project.
• Track document correspondences and transactions; file and archive for retrieval.
• Assist requests and queries from project members; coordinate flows between site and office.

Skills

Document management

ISO 9001 knowledge

MS Office proficiency

Tools

Project Information Management System

MS Excel

Job description

Document Controller

• Location: Kallang Avenue
• Salary: $3000 to $4500
• Working days: Mon to Fri 8/8.30am to 5/5.30pm
• At least 3 years of relevant working experience in document management and control.
• Knowledge on ISO 9001 standards will be preferred.
• Good working knowledge of MS Office, and adept at spreadsheets and file management systems.
• Prior experience with Project Information Management System is preferred.

Job scopes

• To handle incoming and outgoing documents and drawings and ensure proper tracking, duplication and distribution to appropriate parties in accordance with established procedures.
• Creates, runs and distributes standard and customized periodic reports, timely document review, approval and documentation in an effective and efficient manner.
• To control all aspects of documentation throughout the project’s life cycle such as catalogue, post, distribute, track and compile hard and soft copy.
• Provide support for the Change Control and Document Control processes for the project.
• Track all documents correspondences and transactions effectively.
• File and archive documentation to facilitate easy retrieval.
• Assist completion of requests, searches and queries from any project member.
• Coordinates receipts, maintenance and distribution of documents related to project quality, regulatory, classification, statutory certificates and documentation handling.
• Helps to expedite vendor documentation deliverables. Issues vendor document status reports per project requirements.
• Organizing and filing of technical documents and correspondence with internal and external customers for all documents transmitted
• Maintain confidentiality on sensitive information
• Maintain list of documents and ensure that the documentation is in good order and as per Project Quality Plan (PQP)
• Contribute to compilation of final project dossiers, as built portfolios and archiving
• Produce exception reports on late documentation for management review
• Co-ordinating drawings/documents flow between site and main office in Singapore