Document Management Specialist| $3k-$4.5k | Kallang {hkhdv}

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

THE SUPREME HR ADVISORY PTE. LTD. is seeking a Document Controller to manage document flow, maintain records and support project documentation in a structured environment.

The role requires 3+ years in document control, familiarity with ISO 9001, and strong MS Office skills. Based at our Singapore site with standard Mon-Fri hours, the position offers steady career development and exposure to project quality processes.

Qualifications

• Minimum 3 years of document management and control experience.
• Knowledge of ISO 9001 standards preferred.
• Proficient in MS Office; adept at spreadsheets and file management systems.

Responsibilities

• Handle incoming and outgoing documents and drawings with proper tracking and distribution.
• Create, run and distribute periodic reports; ensure timely document reviews and documentation.
• Control all aspects of documentation throughout the project life cycle (catalogue, post, distribute, track, archive).
• Support Change Control and Document Control processes for the project.
• Track document correspondences and transactions effectively; file and archive for easy retrieval.
• Assist completion of requests, searches and queries from project members.

Skills

Document management

ISO 9001 knowledge

MS Office proficiency

Spreadsheets

File management systems

Tools

MS Office

Spreadsheet software

Job description

Document Controller

Location: Kallang Avenue

Salary: $3000 to $4500

Working days: Mon to Fri 8/8.30am to 5/5.30pm

Job Requirements

• At least 3 years of relevant working experience in document management and control.
• Knowledge on ISO 9001 standards will be preferred.
• Good working knowledge of MS Office, and adept at spreadsheets and file management systems.
• Prior experience with Project Information Management System is preferred.

Job scopes

• To handle incoming and outgoing documents and drawings and ensure proper tracking, duplication and distribution to appropriate parties in accordance with established procedures.
• Creates, runs and distributes standard and customized periodic reports, timely document review, approval and documentation in an effective and efficient manner.
• To control all aspects of documentation throughout the project’s life cycle such as catalogue, post, distribute, track and compile hard and soft copy.
• Provide support for the Change Control and Document Control processes for the project.
• Track all documents correspondences and transactions effectively.
• File and archive documentation to facilitate easy retrieval.
• Assist completion of requests, searches and queries from any project member.
• Coordinates receipts, maintenance and distribution of documents related to project quality, regulatory, classification, statutory certificates and documentation handling.
• Helps to expedite vendor documentation deliverables. Issues vendor document status reports per project requirements.
• Organizing and filing of technical documents and correspondence with internal and external customers for all documents transmitted
• Maintain confidentiality on sensitive information
• Maintain list of documents and ensure that the documentation is in good order and as per Project Quality Plan (PQP)
• Contribute to compilation of final project dossiers, as built portfolios and archiving
• Produce exception reports on late documentation for management review
• Co-ordinating drawings/documents flow between site and main office in Singapore

No Charges will be incurred by Candidates for any service rendered.