Data Entry Administrator (3 months) - Geylang Bahru ~

PERSOL; Singapore; On-site; SGD 30,000 - 46,000; Full time

Job summary

PERSOL is seeking a Data Entry Administrator to support the Regulatory Management team in maintaining accurate records and documentation. The role emphasizes data entry, verification, reconciliation, document control, and coordination with internal stakeholders.

Entry-level candidates are welcome; strong MS Office skills and meticulous attention to detail are valued. The position requires good organizational abilities and the capacity to work both independently and in a team.

Qualifications

• Experience in data entry and administration.
• Familiarity with regulatory records and documentation.
• Proficient in Excel, Word, PowerPoint, and Outlook.
• Strong written and verbal communication skills.
• Ability to work independently and in a team.

Responsibilities

• Perform high-volume data entry with accuracy.
• Conduct data validation and quality checks in regulatory databases.
• Coordinate with stakeholders to ensure data completeness for reporting.
• Maintain filing and document control for submissions and approvals.
• Assist in preparing standard reports and templates.
• Support system enhancements and process improvement initiatives.

Skills

Data entry

Attention to detail

Microsoft Office

Time management

Tools

Microsoft Office

Job description

About the role

The Data Entry Administrator supports the Regulatory Management team in maintaining accurate and complete records, documentation and information required for operational, regulatory and reporting purposes. The role involves data entry, verification, reconciliation, document control and coordination with internal stakeholders to ensure information is properly maintained and readily available when required. The role also provides administrative and coordination support for system enhancements, process updates and improvement initiatives, including assisting with data preparation, testing support, documentation and follow-up on outstanding matters.

Key responsibilities

• Perform high-volume data entry with a high degree of accuracy and attention to detail.

• Conduct systematic validation and quality checks on data in the regulatory databases and tracking systems.

• Take ownership of data accuracy by performing detailed verification, validation, and reconciliation checks before records are submitted, reported, or archived.

• Conduct data cleansing, reconciliation and cross-checking across files, records, system outputs and supporting documents to ensure data integrity and reliability.

• Retrieve, compile, and organize information required for regulatory reporting and audits.

• Perform regular reviews and reconciliations to ensure database integrity and completeness.

• Maintain proper filing and document control for regulatory submissions, correspondence, policies, and approvals.

• Assist in preparing standard templates, reports, presentation materials, and supporting documentation.

• Liaise with internal stakeholders to obtain, verify, and reconcile information required for regulatory reporting, ensuring completeness and accuracy of data prior to submission.

• Provide general administrative support to the Regulatory Management team.

About you

• Entry-level candidates are welcome to apply.

• Experience in administration and data entry, administration, compliance support, or records management is encouraged.

• Proficient in Microsoft Office (Excel, Word, PowerPoint, and Outlook).

• Strong data entry and documentation skills with high attention to detail.

• Good organisation and time management skills.

• Strong attention to detail and accuracy.

• Good written and verbal communication skills.

• Able to work independently as well as in a team.

• Demonstrates integrity and ensures confidentiality of regulatory information.