Data Processing & Support Executive (Data Entry | UAT | Administrative Support)

EXPERTISE TECHNOLOGIES PTE LTD; Singapore; Hybrid; SGD 36,000 - 60,000; Full time

Job summary

EXPERTISE TECHNOLOGIES PTE LTD is seeking a detail-oriented administrator to support daily operations, including programme and system account administration, data processing, and reporting. The role involves handling attendance/billing verification, inventory tracking, and scheduling coordination in a hybrid Singapore setting.

The ideal candidate has a Diploma or higher with 1–2 years of relevant experience, proficient in MS Office, and strong organizational skills.

Qualifications

• Diploma qualifications or above with 1–2 years of relevant work experience; fresh graduates welcome to apply.
• Proficient in Microsoft Office tools (Excel, PowerPoint, Word, Outlook).
• Able to multitask and work in a fast-paced environment.
• Detail-oriented with good organisational skills.
• Able to work independently and as part of a team.

Responsibilities

• Support programme administration, data verification & entry, and inventory tracking.
• Prepare standardised operational and KPI reports; verify attendance, billing, and audit documents.
• Coordinate scheduling, calendars, and event logistics for programmes.
• Assist UAT testing and system support activities as needed.
• Provide general administrative and secretarial support and filing.

Skills

Multitasking

Detail-oriented

Independent worker

Team player

Data entry

Education

Diploma or above in business administration or related field

Fresh graduates welcome

Tools

Microsoft Office

Excel

Outlook

PowerPoint

Job description

Job Overview

Join our team for a dynamic role with an outsourced project. We are looking for a detail-oriented and responsible individual to support daily operations, including programme administration, data verification & entry, inventory tracking, and general administrative duties.

Key Responsibilities

Programme & System Account Administration

• Manage creation, update, review, and deactivation of programme and system accounts for internal and external users.
• Review account requests and supporting documents for completeness and accuracy.
• Maintain account master lists, audit logs, tracking records, and supporting documentation.
• Coordinate with stakeholders on account verification, approvals, and follow-up actions.
• Support periodic account reviews and access validation exercises.

Data Processing, Verification & Reporting

• Extract, consolidate, clean, and verify data from systems, dashboards, vendor submissions, and operational reports.
• Prepare and maintain standardised operational, utilisation, KPI, and management reports.
• Verify attendance records, billing documents, claims, reimbursement submissions, and audit reports against supporting data.
• Perform reconciliation checks and investigate discrepancies with vendors and stakeholders.
• Support billing validation, invoice processing, and reporting activities.
• Conduct data quality checks and ensure accuracy of reporting templates and tracking files.
• Monitor operational mailboxes, track escalations, and prepare standardised responses where required.

Programme Operations & Scheduling Coordination

• Coordinate programme scheduling, deployment arrangements, and operational bookings.
• Review and verify programme calendars, setups, and activity records.
• Support event creation and system updates for programme operations.
• Coordinate audit scheduling and operational follow-ups with vendors and stakeholders.
• Track programme utilisation, attendance submissions, and operational deliverables.

User Acceptance Testing (UAT) & System Support

• Support User Acceptance Testing (UAT) activities for system enhancements, fixes, and application updates.
• Execute test cases and document testing outcomes accurately.
• Perform retesting after fixes or enhancements are deployed.
• Track and elevate system issues or failed test cases where necessary.
• Support operational testing and validation activities for digital platforms and applications.

Administrative & Secretariat Support

• Coordinate meetings, appointments, and operational schedules.
• Collate agenda items, presentation materials, and meeting documentation.
• Support document formatting, proofreading, and preparation of reports and presentation slides.
• Maintain proper filing, documentation, and records management.
• Provide general administrative and operational support as assigned.

Inventory & Asset Coordination (Periodic support, Only when required)

• Support inventory tracking, stock-taking, replenishment, and asset monitoring activities.
• Coordinate deliveries and inventory updates with vendors and stakeholders.
• Maintain inventory tracking records and support operational logistics coordination.

Requirements

• Diploma qualifications or above with 1 to 2 years of relevant work experience, preferably in business administration, data entry or related discipline.
• Fresh graduates are welcome to apply.
• Proficient in Microsoft Office tools, e.g. Excel, PowerPoint, Word, Outlook etc.
• Able to multitask and work in a fast-paced environment
• Detail-oriented with good organisational skills
• Comfortable consolidating numbers or documents across various sources
• Able to work independently and as part of a team

Working Time

Monday to Friday: 8.30am to 6.00pm

Job Types: Full-time, Contract

Work Location: Hybrid in Singapore 149544