Data Administrator (Relocation Project)

Skillsforce Management Consultancy Pte Ltd; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Skillsforce Management Consultancy Pte Ltd is seeking a Data Administrator / Project Data Support to own project data integrity and administrative operations. You will collect, validate, and maintain project records across internal teams and external vendors, with strong Excel analytics and meticulous organization.

The role emphasizes chasing missing information, maintaining master data, and regular progress reporting to the project team.

Qualifications

• Diploma or equivalent qualification in Business Administration, Information Management, Supply Chain, Logistics, Engineering, or related field.
• 1–2 years in data administration, document control, project coordination, or operations support in project management, engineering asset, logistic, equipment/asset management, relocation projects.

Responsibilities

• Data Management & Quality Control: Gather, consolidate, and standardize project data from internal teams, vendors, and suppliers.
• Audit datasets for accuracy, completeness, and duplicates; coordinate with stakeholders to resolve discrepancies.
• Maintain and update master project databases, spreadsheets, asset lists, and tracking logs.

Skills

Data governance

Stakeholder communication

Attention to detail

Analytical skills

Project coordination

Education

Diploma in Business Administration / Information Management

Tools

Microsoft Excel

Microsoft 365

SharePoint

Teams

Job description

Data Administrator / Project Data Support

Role Overview

We are seeking a proactive, detail-oriented Data Administrator / Project Data Support professional to take ownership of project data integrity and administrative operations. You will be responsible for collecting, validating, and maintaining project records across internal teams and external vendors. This hands-on role goes beyond standard data entry-it requires strong analytical skills in Microsoft Excel, rigorous organization, and the confidence to chase down missing information to keep project timelines and master data on track.

Key Responsibilities

Data Management & Quality Control

• Gather, consolidate, and standardize project data from internal teams, vendors, and suppliers.
• Audit datasets for accuracy, completeness, and duplicates, coordinating directly with stakeholders to resolve discrepancies.
• Maintain and update master project databases, spreadsheets, asset lists, and tracking logs.
• Enforce strict version control and manage document filing systems to ensure all records remain current and accessible.

Stakeholder Follow-Up & Tracking

• Proactively follow up with internal teams and external vendors to close data gaps and secure missing documentation.
• Manage live status trackers that highlight overdue items, missing records, and overall data readiness.
• Deliver regular, clear progress reports on data collection and verification to the project team.

Project & Administrative Support

• Provide day-to-day operational and administrative support to ensure smooth project execution.
• Prepare data summaries for project meetings, record minutes, and track post-meeting action items to completion.

Requirements & Qualifications

• Diploma or equivalent qualification in Business Administration, Information Management, Supply Chain, Logistics, Engineering, or a related field.
• Minimum of 1-2 years in data administration, document control, project coordination, or operations support in project management, engineering asset, logistic, equipment/asset management, relocation projects.
• Proven track record of managing large datasets, trackers, or asset registers in a fast-paced, multi-stakeholder environment.
• High proficiency in Microsoft Excel (e.g., data cleaning, lookups, pivot tables, and managing large volumes of data).
• Familiarity with Microsoft 365, SharePoint, Teams, or similar document control platforms.

Reg No. R1100673

EA No. : 99C3289