Crewing Executive (Ship Management)

Chemikalien Seetransport Singapore Pte. Ltd.; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Chemikalien Seetransport Singapore Pte. Ltd. is seeking a Crewing Administrator to orchestrate crew changes, maintain personnel records, and ensure compliance with STCW and other maritime regulations.

You will coordinate with the Senior Manager - Crewing and assist with onboarding processes. The role requires a Diploma or equivalent and 1–3 years in crewing operations, with strong communication and organizational skills.

Qualifications

• Diploma or equivalent qualification in Maritime Studies, Shipping, Business Administration or related discipline.
• 1–3 years of relevant crewing operations experience preferred.
• Good understanding of crew change procedures and maritime documentation requirements.

Responsibilities

• Prepare crew change and rotation plans in coordination with the Senior Manager - Crewing.
• Develop crew line-ups and submit for approval.
• Maintain and update crew personal data and plan crew changes accurately.
• Verify validity of crew travel documents, STCW certificates, and licenses for compliance.
• Process travel documents, visa applications, air ticketing, and arrange pre-employment medical exams.
• Prepare Seafarers Contracts of Employment with the Assistant Crewing Manager.
• Organize briefing sessions for Masters and Chief Engineers in Singapore.
• Liaise with crew suppliers to coordinate logistics.
• Compile crew P&I insurance claims accurately.
• Review and verify monthly crew management invoices.
• Enter and update crew data into Personnel Software systems.
• Perform additional duties as assigned by the Senior Manager - Crewing.

Skills

Communication skills

Coordination

Interpersonal skills

Organizational skills

Multitasking

Attention to detail

Education

Diploma or equivalent (Maritime Studies / Shipping / Business Administration)

Tools

Microsoft Office

Crew management software

Job description

Responsibilities

• Prepare crew change and rotation plans for rehirable crew in coordination with the Senior Manager - Crewing

• Develop crew line-ups and submit for Senior Manager - Crewing approval

• Maintain and update crew personal data and plan crew changes accurately

• Verify validity of crew travel documents, STCW certificates, and licenses to ensure compliance

• Process travel documents, visa applications, air ticketing, and arrange pre-employment medical exams for directly employed crew

• Prepare Seafarers Contracts of Employment in consultation with the Assistant Crewing Manager

• Organize briefing sessions for Masters and Chief Engineers in Singapore

• Liaise effectively with crew suppliers to coordinate crew logistics

• Compile crew Protection & Indemnity (P&I) insurance claims accurately

• Review and verify monthly invoices related to crew management

• Enter and update crew personal data into Personnel Software systems

• Perform additional duties as assigned by the Senior Manager - Crewing

Job Requirements

• Diploma or equivalent qualification, preferably in Maritime Studies, Shipping, Business Administration or a related discipline.

• Preferably 1–3 years of relevant experience in crewing operations within the maritime or ship management industry.

• Good understanding of crew change procedures, STCW, MLC 2006 and maritime documentation requirements.

• Proficient in Microsoft Office applications; experience with crew management software is an advantage.

• Good communication, coordination and interpersonal skills.

• Strong organisational skills with attention to detail.

• Ability to multitask, prioritise assignments and work effectively under tight deadlines.

• Able to work independently and collaboratively in a team environment.

• Willingness to attend to urgent crew-related matters outside normal working hours when necessary.