Crewing Superintendent, Singapore

Caliber8; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Caliber8 Pte Ltd is seeking a Marine HR Associate to support day-to-day crewing for our dry bulk fleet. You will ensure timely crew deployment, accurate documentation and efficient payroll administration.

Responsibilities include coordinating crew changes, arranging travel, verifying qualifications, preparing contracts and maintaining crewing records in the system. You will liaise with Masters, agents and internal teams while ensuring compliance with STCW, MLC and flag-state rules.

Qualifications

• Diploma in Maritime Studies, Business Administration or related discipline.
• Experience in crewing operations for shipowning or ship management; dry bulk experience preferred.
• Experience in crew payroll preparation or administration recommended.
• Familiarity with crew certification, employment docs and international crewing procedures.
• Proficiency in Microsoft Office, particularly Excel; familiarity with crewing systems is an advantage.
• Strong organisational skills with attention to detail and ability to manage deadlines.
• Good communication and ability to work with multinational crews and stakeholders.

Responsibilities

• Coordinate crew planning, deployment, changes and relief schedules with vessels and agents.
• Arrange flights, visas, accommodation, medicals and joining formalities.
• Verify crew qualifications, certificates and travel documents; monitor validity.
• Prepare crewing records and employment contracts in the crewing system.
• Liaise with Masters, agents, port agents and internal departments on crew matters.
• Coordinate crew training and ensure completion of required courses.
• Prepare monthly crew payroll including wages, overtime, deductions and final settlements.
• Coordinate with Finance for timely salary payments and resolve payroll discrepancies.
• Review crew expense claims and crewing invoices.
• Support flag-state, STCW, MLC compliance and company procedures.
• Attend crew enquiries, welfare, and repatriation arrangements.
• Prepare crewing reports and monitor related costs.

Skills

Excel proficiency

Organisational skills

Communication skills

Education

Diploma in Maritime Studies/related

Tools

Crewing systems

MS Office (Excel)

Job description

Role Overview

Support day-to-day Marine HR Associatefor the shipowner company’s dry bulk fleet, ensuring timely crew deployment, accurate documentation and efficient crew payroll administration.

Key Responsibilities

• Coordinate crew planning, deployment, crew changes and relief schedules with vessels and manning agents.

• Arrange flights, visas, accommodation, medical examinations and joining formalities.

• Verify crew qualifications, certificates and travel documents, and monitor their validity.

• Prepare seafarer employment contracts and maintain accurate crew records in the crewing system.

• Liaise with Masters, manning agents, port agents and internal departments on operational and crew-related matters.

• Coordinate crew training and monitor completion of required courses.

• Prepare and verify monthly crew payroll, including wages, overtime, allowances, deductions, allotments and final settlements.

• Coordinate with Finance and manning agents to ensure timely salary payments and resolve payroll discrepancies.

• Review crew expense claims and verify crewing-related invoices.

• Support compliance with applicable flag-state requirements, STCW, MLC and company procedures.

• Attend to crew enquiries, welfare matters and repatriation arrangements.

• Prepare crewing reports, monitor related costs and provide administrative support.

Requirements

• Diploma in Maritime Studies, Business Administration or a related discipline.

• Relevant experience in crewing operations within a shipowning or ship management company; dry bulk experience is preferred.

• Experience in crew payroll preparation or administration.

• Familiarity with crew certification, employment documentation and international crewing procedures.

• Proficiency in Microsoft Office, particularly Excel; familiarity with crewing systems is an advantage.

• Strong organisational skills, attention to detail and ability to manage competing deadlines.

• Good communication skills and ability to work with multinational crews and stakeholders.

• Willingness to attend to urgent crewing matters outside normal office hours when required.