Crewing Executive

N8 SHIP MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

N8 SHIP MANAGEMENT PTE. LTD. is seeking a detail‑oriented Crewing Administrator to manage employment administration for seagoing personnel under the Crewing Manager.

You will verify documents from Manning agencies, arrange crew travel, and coordinate with travel and manning agencies to ensure compliance with training and certifications. The role requires a diploma in shipping with at least 3 years of shipping experience, strong organizational skills, and proficiency in MS Word/Excel.

Qualifications

• Diploma holder with shipping industry experience (3 years minimum).
• Proactive, well organized and able to multitask.
• Good written and verbal communication.

Responsibilities

• Manage all aspects of employment administration for seagoing personnel under supervision by Crewing Manager.
• Check correctness and completeness of documents submitted by Manning agencies/crew.
• Assist in travel arrangements for mobilization and de-mobilization of crew including air tickets, visa, and hotel arrangements.
• Liaise with manning/travel agencies on crew bookings and issuance of tickets.
• Ensure crew have medical, certificates and qualification documents as required.

Skills

Team player

Analytical skills

Multitask

Proactive

Communication

MS Word

MS Excel

Education

Diploma holder in shipping industry

Tools

MS Word

MS Excel

Job description

Main areas of Responsibilities and Duties:

• Manage all aspects of employment administration for seagoing personnel under supervision by Crewing Manager
• Check correctness and completeness of documents as submitted by Manning agencies/crew
• Assist in travel arrangement of the mobilization and de-mobilization of crew including Air Tickets booking/issuance, Visa application, hotel accommodation, etc.
• Liaise and coordinate with manning agencies/travel agencies on crew flight bookings/issuance.
• Ensure candidates are equipped with the relevant requirements (medical, competence certificate / qualification documents).
• Monitor and track validity of seafarer certificates, medicals, and appraisals, keeping accurate records in internal systems/Unisea.
• Coordinate and liaise closely with manning agencies, Master, port agencies and travel agencies for the smooth transition of crew.
• Monitor visa validity and to liaise with agencies/crews to apply/renew as and when necessary
• Apply for Flagstate endorsement/Flagstate seaman book for the officers/Ratings before they join the assigned vessels when required or to liaise with manning agencies to apply on behalf.
• Create new records for crew and to update/upload if any renewed certs received to Unisea. To clear/update the list of expired certs in Unisea
• Ensure all crew has all the essential training certificates, medical reports, visas, sea time records to meet matrix requirement working in close relation with the manning agencies/crew
• Keep track, monitor and update crew’s personnel and training records. To follow up with Vessel Admin/HSE/Crew to track & monitor the training progress. To follow up with manning agencies/crews/Vessel admin with regards to completion of training by crew
• To gather and provide to our clients all crew documentation needed for projects and follow up with clients on those related matters.
• To compile/upload/update crew matrix as and when required by Client/Charterer.
• Maintain a proper and user-friendly filing and document control system for recording and tracking of all documents for the department.
• Monitor and track appraisal of all crew
• Any other tasks assigned by Management/Crewing Manager

Job requirement:

• Diploma holder, with relevant experience in shipping industry (3 years minimum)
• A good team player with ability to multi-task
• Good analytical skills, meticulous and organized
• Proactive, take initiative and well organized
• Good written and verbal communication
• Possess positive work attitude, good interpersonal and communication skills
• Proficient in MS word, excel
• Being conversant with all seafarer training requirements i.e. STCW & MLC regulations