Corporate Support Officer (Receptionist) |School |Hillcrest Road

WSH Experts Pte Ltd; Singapore; Presencial; SGD 31.000 - 46.000; Jornada completa

Descripción de la vacante

WSH Experts Pte Ltd is seeking a Corporate Support Officer (CSO) to handle receptionist duties and a range of administrative tasks for the school. The role involves handling emails, mail, attendance records, student progress documentation, and support for events and communications.

The successful candidate will support administrative managers, coordinate with staff and external agencies, and contribute to smooth daily operations within the college environment.

Responsabilidades

• Receives, reviews and disseminates school generic emails and postal deliveries/letters.
• Records mail transactions into a file for future reference.
• Updates daily staff movements, staff leave forecast and Medical Certificates on the GO Staff Movement board.
• Maintains a record of staff leave applications and MCs.
• Coordinates staff updates with AM, sending monthly attendance reports to employment agencies.
• Coordinates preparation of school testimonials for graduating students.
• Assists AM with distribution of iExam registration slips and Giro Option forms.
• Assists Year Heads with collection and storage of student progress reports.
• Prints and updates labels for staff in-boxes and collection cupboards.
• Distributes college Ties and T-shirts to new staff.
• Prepares name tents for meetings and prepares signages for school events.
• Prepares meal vouchers for hosting of exchange students.
• Initiates calls to students and parents on fee payments, events and general matters.
• Assists college on events such as Open House and College Day.
• Coordinates the temperature taking exercise with contract workers, visitors and students when required.
• Maintains a record of Lost and Found items.
• Assists Admin Managers and School Leaders in other school-related duties.

Descripción del empleo

Job Description

Job Description & Requirements
The Services required are set out as follows:

Corporate Support Officer (CSO)-Receptionist Duties

• 1. Receives, reviews and disseminates school generic e-mails & postal deliveries/letters.
• 2. Records mail transactions into a file for future reference.
• 3. Updates daily staff movements, staff leave forecast and Medical Certificates (all staff) on the GO Staff Movement board.
• 4. Maintains a record of staff leave applications & MCs.
• 5. Coordinates staff particular updates with AM, sending of monthly attendance reports (school-hire contract staff) to employment agencies.
• 6. Coordinates preparation of school testimonials for graduating students.
• 7. Assists AM with distribution of iExam registration slips & Giro Option forms.
• 8. Assists Year Heads (Student Development Team) with collation and storage of student progress reports.
• 9. Prints and updates of labels for staff in-boxes, collection cupboards.
• 10. Distributes college Ties and T-shirts to new staff.
• 11. Prepares name tents for meetings and prepares necessary signages for school events.
• 12. Prepares meal vouchers for hosting of exchange students in the college.
• 13. Initiates telephone calls to students and parents on matters concerning fee payments, school events and other general matters.
• 14. Assists college on school events such as Open House, College Day etc.
• 15. Coordinates the temperature taking exercise with contract workers, visitors and students when required.
• 16. Maintains and manages a record of Lost and Found items.
• 17. Assists the Admin Managers and School Leaders in any other school-related duties, as assigned.