Corporate Services Executive (HR, Admin and Business support)

Peak Ocean Pte Ltd; Singapore; On-site; SGD 48,000 - 64,000; Full time

Job summary

Peak Ocean Pte Ltd in Singapore seeks a Corporate Services Executive to provide HR, administrative and corporate services support to the company and related entities. You will help maintain records and coordinate with internal teams and external service providers to ensure timely completion of matters.

You will manage onboarding/offboarding, HR records, visa applications where required, and coordination of office operations, procurement, travel, and IT user access.

Qualifications

• Diploma in Human Resource Management, Business Administration or related discipline.
• At least 3 years of relevant experience in HR support, office administration or corporate services.
• Proficient in Microsoft Office; familiarity with Microsoft 365, SharePoint and HR systems is an advantage.
• Able to work independently and collaboratively with different teams.

Responsibilities

• Coordinate employee onboarding and offboarding, including documentation, orientation and clearance.
• Prepare and maintain employee records, HR files and confidentiality in handling information.
• Assist with work pass/visa applications and renewals where required.
• Support office operations, procurement, travel arrangements, and IT access requests.

Skills

Organisational skills

Communication skills

Interpersonal skills

Education

Diploma in HRM or Business Administration

Tools

Microsoft Office

Microsoft 365

SharePoint

Job description

ROLE OVERVIEW

The Corporate Services Executive provides human resources, administrative and corporate services support to Peak Ocean Pte Ltd and its related entities. The role supports day-to-day operations, maintains accurate records and coordinates with internal teams and external service providers to ensure timely completion of assigned matters.

KEYRESPONSIBILITIES

1.Human Resources Support

• Coordinate employee onboarding and offboarding, including documentation, orientation, access arrangements and clearance.
• Prepare and maintain employment-related documents, personnel files and HR records with accuracy and confidentiality.
• Assist with work pass and visa applications, renewals and cancellations, where required.
• Maintain leave and attendance records, check timesheets and coordinate relevant information with Finance for payroll processing.
• Support staff welfare activities, training arrangements and internal HR communications.

2.Office Administration

• Support daily office operations, including managing office and pantry supplies, equipment, facilities and maintenance arrangements.
• Coordinate procurement, obtain quotations and liaise with vendors and service providers.
• Arrange business travel, accommodation, transportation and meetings.
• Maintaincompany databases, filing systems, correspondence and administrative records.
• CoordinateIT support, including employee email accounts, Microsoft 365, SharePoint andaccess requests.
• Check and route invoices and supporting documents to the relevant parties for approval and payment processing.

3.Corporate Services and Coordination

• Provide administrative and coordination support for the Company and its related entities.
• Meeting and liaising with external customers when required.
• Liaisewith corporate secretaries, insurers, consultants and other appointed serviceproviders on routine documentation and follow-up matters.
• Maintaincorporate records and track relevant renewal dates, submission deadlines andoutstanding actions.
• Assistwith insurance administration, vendor registrations and company documentationrequired for client or project purposes.
• Support the maintenance of policies, procedures, forms and quality management system records, including coordination of documents for audits.
• Assist Management with meeting arrangements, document preparation and follow-up on assigned matters.

4.General Responsibilities

• Handle employee and company information with discretion and confidentiality.
• Ensure assigned tasks are completed accurately, promptly and in accordance with company procedures.
• Undertake other duties assigned by the Head of Department or Management.>

REQUIREMENTS

• Diploma in Human Resource Management, Business Administration or a related discipline, or equivalent relevant experience.
• At least 3 years of relevant experience in HR support, office administration or corporate services.
• Goodorganisational, communication and interpersonal skills.
• Meticulous, dependable and able to manage multiple priorities.
• Proficient in Microsoft Office; familiarity with Microsoft 365, SharePoint and HR systems is an advantage.
• Able to work independently and collaborate effectively with different teams.
• Able to start work as soon as possible.