Corporate Secretary (Part-time)

HAO BIZCON PTE. LTD.; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

HAO BizCon PTE. LTD. in Singapore is seeking a seasoned corporate secretarial professional to manage a portfolio of Singapore-incorporated companies, ensuring compliance with the Companies Act and providing advisory services.

You will handle incorporations, amendments, share transactions, and regulatory filings, while maintaining accurate statutory records and client billing. The role requires a degree or professional qualification in corporate secretarial studies, at least five years of

Qualifications

• Degree or professional qualification in corporate secretarial studies, accounting, or administration.
• Minimum 5 years of corporate secretarial experience or related roles.
• Strong knowledge of Singapore Companies Act and related regulations.

Responsibilities

• Incorporate companies and register amendments to constitutions for compliance.
• Execute share allotments and transfers to maintain ownership records.
• Perform full corporate secretarial duties including incorporations and director/shareholder resolutions.
• Conduct Customer Due Diligence and KYC checks to meet regulatory requirements.
• Maintain registers of controllers, nominee shareholders, and directors.
• Manage statutory records, documents, and filings under Companies Act.
• Ensure timely statutory filings with ACRA to avoid penalties.
• Prepare XBRL financial statements for reporting obligations.
• Manage client invoicing and revenue tracking.

Skills

Communication skills

Regulatory compliance

Corporate secretarial software

Education

University degree or professional qualification in corporate secretarial studies

Tools

Corporate secretarial software

Job description

Company Overview

HAO BizCon is your trusted partner for seamless business setup and growth in Singapore. We offer comprehensive corporate services including company incorporation, secretarial compliance, accounting, tax, work visa support, and tailored business advisory for SMEs.

Job Summary

Manage a portfolio of Singapore-incorporated companies, ensuring compliance with legislation and providing procedural corporate secretarial advisory services.

Responsibilities

• Incorporate companies and register amendments to company constitutions to ensure legal compliance
• Execute share allotments and transfers to maintain accurate ownership records
• Perform full corporate secretarial duties including company incorporations, striking off companies, and preparing directors’ and shareholders’ resolutions to support governance
• Conduct Customer Due Diligence and KYC checks to comply with regulatory requirements
• Maintain registers of controllers, nominee shareholders, and directors to ensure statutory accuracy
• Manage statutory records, registers, and documents as required by the Companies Act to uphold legal standards
• Ensure timely submission of statutory filings to ACRA to avoid penalties and maintain compliance
• Prepare XBRL financial statements to meet reporting obligations
• Manage billing processes to ensure accurate client invoicing and revenue tracking

Preferred competencies and qualifications

• Degree or professional qualification in corporate secretarial studies, accounting, or administration
• Minimum 5 years of relevant experience in corporate secretarial or related roles
• Deep understanding of the Singapore Companies Act and related regulations
• Strong communication skills with proficiency in corporate secretarial software
• Chartered Accountant (Singapore) and Qualified Company Secretary.