Corporate Secretary – Leading Law Firm

Mapped; Singapore; Sur place; SGD 60 000 - 90 000; Plein temps

Résumé du poste

Mapped, a prominent Singapore law firm, seeks a meticulous Corporate Secretarial Associate to support a diverse client portfolio with governance and compliance matters.

You will handle incorporation filings, annual returns, board resolutions, and statutory records, while coordinating board meetings and managing confidential information with discretion.

Qualifications

• 2–6 years of experience in a corporate secretarial role, preferably in a law firm or corporate services provider.
• A degree in Corporate Secretarial Studies, Business Administration, Law, or Accountancy is mandatory.
• Proficiency in corporate secretarial software such as Viewpoint or equivalent.

Responsabilités

• Manage a portfolio of corporate clients, being a key POC for client queries and ensuring compliance with statutory requirements.
• Prepare and file incorporation documents, annual returns, board resolutions and other relevant documents, and prepare annual reports, adhering to regulatory timelines.
• Maintain and update statutory registers and corporate records using corporate secretarial software.
• Organize and coordinate board and shareholder meetings, including preparation of notices, agendas, resolutions, and minutes.
• Support clients with immigration-related administrative duties, including applying for Employment Passes and renewals.
• Assist with due diligence processes, corporate restructuring, share transfers, and liquidation matters.

Connaissances

Corporate secretarial

Communication

Organization

Discretion

Formation

Corporate Secretarial Studies degree

Outils

Viewpoint

Description du poste

Our client is a prominent local law firm in Singapore, celebrated for its exceptional legal expertise and client-centered approach. With a team of more than 200 professionals in the Singapore office, they uphold a standard of excellence as a comprehensive legal service provider across various sectors, including corporate law, banking and finance, mergers and acquisitions, and dispute resolution.

Job Summary:

As a Corporate Secretarial Associate, we are looking for a meticulous and driven individual who will be responsible for supporting a portfolio of clients with corporate compliance and governance matters. This role calls for an individual who is focused, dynamic and ready to work in a fast-paced environment.

Key Responsibilities:

• Manage a portfolio of corporate clients, being a key POC for client queries and ensuring compliance with statutory requirements.
• Prepare and file incorporation documents, annual returns, board resolutions and other relevant documents, and prepare annual reports, adhering to regulatory timelines.
• Maintain and update statutory registers and corporate records using corporate secretarial software.
• Organize and coordinate board and shareholder meetings, including preparation of notices, agendas, resolutions, and minutes.
• Support clients with immigration-related administrative duties, including applying for Employment Passes and renewals.
• Assist with due diligence processes, corporate restructuring, share transfers, and liquidation matters.

Requirements:

• 2-6 years of experience in a corporate secretarial role, preferably within a law firm or corporate services provider.
• A degree in Corporate Secretarial Studies (preferably from UTAR or a recognized institution), Business Administration, Law, or Accountancy is mandatory.
• Proficiency in corporate secretarial software such as Viewpoint or equivalent.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal, with a professional demeanour.
• Ability to handle confidential information with discretion and sound judgment.
• Adaptable and capable of working independently in a deadline-driven environment.

This is a fantastic opportunity to build your career with one of Singapore's most respected legal firms. You will gain exposure to complex corporate structures, international clients, and regulatory work at the forefront of legal and corporate compliance.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By submitting your application, you give us permission to store and use your data for recruitment purposes in accordance with our privacy policy.