Corporate Secretariat Manager (Inhouse)

avanco search private limited; Singapore; On-site; SGD 100,000 - 150,000; Full time

Job summary

avanco search private limited is seeking an experienced company secretary to provide full governance support in a Singapore-based role. You will maintain statutory registers, prepare board materials, and ensure compliance with regulatory requirements in a listed company context.

The ideal candidate holds Chartered Secretaries Institute of Singapore qualification with at least 8 years of relevant experience, strong English communication, and the ability to multitask and meet tight deadlines with

Qualifications

• Chartered Secretaries Institute of Singapore qualification is essential.
• Minimum 8 years of relevant working experience.
• Experience in handling a listed company is advantageous.
• Strong command of written and spoken English.
• Good organisational, interpersonal and communication skills.
• Able to multi-task, meet deadlines and work independently.

Responsibilities

• Provide company secretarial support and ensure governance compliance.
• Maintain statutory books and registers for directors and board members.
• Deal with correspondence, collate information and write reports for stakeholders.
• Monitor changes in legislation and regulatory environment.
• Liaise with regulators and advisers.
• Organise, prepare agendas, and take minutes of board meetings.
• Supervise day-to-day secretarial tasks and review staff work quality and deadlines.
• Prepare reports to facilitate management decisions.

Skills

English (written and spoken)

Organisational skills

Communication skills

Multitasking

Education

Chartered Secretaries Institute of Singapore qualification

Tools

Viewpoint

Job description

Responsibilities

• Provide company secretarial support and ensure that corporate governance directives and guidelines are adhered to
• Maintain statutory books, including registers of board members, directors and ensure statutory compliance including Bizfiling and updating of statutory registers
• Deal with correspondence, collate information and write reports, ensuring decisions made are communicated to the relevant company stakeholders
• Monitor changes in relevant legislation and the regulatory environment
• Liaise with external regulators and advisers
• Organise, prepare agendas, and take minutes of board meetings
• Supervise and guide staff in the day-to-day routine company secretarial work and review their work to ensure that deadlines are met without compromising accuracy and quality of work
• Prepare reports in a clear manner to facilitate decision making by users and/or when required by Management

Requirements

• Chartered Secretaries Institute of Singapore qualification is essential
• Minimum 8 years relevant working experience
• Experience in handling a listed company is advantageous
• Strong command of written and spoken English is a must
• Good organisational, interpersonal and communication skills
• Able to multi-task, meet deadlines and work independently as well as under pressure
• Knowledge of Viewpoint is advantageous