Corporate Secretarial Manager

HR SG PTE. LTD.; Singapore; On-site; SGD 80,000 - 140,000; Full time

Job summary

HR SG PTE. LTD. is seeking a Corporate Secretarial Manager to oversee a portfolio of corporate secretarial clients in Singapore, ensuring compliance with statutory and regulatory requirements.

The role requires managing corporate actions, filings, governance advisory matters and leading a team to deliver accurate documentation while maintaining high confidentiality and professional standards.

Qualifications

• Four to five years of relevant corporate secretarial experience in Singapore.
• Supervisory or managerial experience preferred.
• Recognised corporate secretarial qualification or professional credential in Singapore.
• Registration as a Registered Qualified Individual with ACRA preferred.
• Strong knowledge of the Singapore Companies Act, ACRA regulations and governance requirements.

Responsibilities

• Manage a portfolio of local and foreign corporate clients with timely filings.
• Advise on governance, compliance and company administration matters.
• Handle incorporations, registrations, restorations and other actions.
• Prepare board resolutions, meeting minutes and statutory docs.
• Manage changes to officers, shareholders, addresses and capital.
• Oversee annual returns and other filings via BizFile.

Skills

Attention to detail

Portfolio management

Leadership

Communication skills

Analytical thinking

Education

Corporate secretarial qualification

Professional credential (Singapore)

Tools

ACRA BizFile platform

Entity-management systems

Job description

Corporate Secretarial Manager

Working Hours: Monday to Friday, 9.00am–6.00pm

Role Overview

We are seeking an experienced and detail-oriented Corporate Secretarial Manager to oversee a portfolio of corporate secretarial clients and ensure their compliance with Singapore’s statutory and regulatory requirements.

The successful candidate will manage corporate transactions, statutory filings, client advisory matters and internal team operations. This position requires strong knowledge of the Singapore Companies Act, ACRA requirements, corporate governance practices and the regulatory obligations applicable to corporate service providers.

Key Responsibilities

• Manage a portfolio of local and foreign corporate clients, ensuring timely completion of statutory filings and corporate secretarial obligations.
• Advise clients, directors and shareholders on corporate governance, statutory compliance and company administration matters.
• Handle company incorporations, registrations, striking-off applications, restorations and other corporate actions.
• Prepare directors’ and shareholders’ resolutions, meeting minutes, notices, agendas and other statutory documentation.
• Manage changes involving company officers, shareholders, registered addresses, share capital, business activities and financial year-end dates.
• Oversee annual general meetings, annual returns and other statutory submissions through ACRA’s Bizfile platform.
• Maintain statutory registers, minute books, registers of registrable controllers and records relating to nominee directors and nominee shareholders.
• Support corporate restructuring exercises, including share allotments, transfers, capital reductions and changes in corporate ownership.
• Conduct client onboarding, Know-Your-Customer checks, due diligence and ongoing compliance reviews in accordance with applicable AML, CFT and counter-proliferation financing requirements.
• Monitor legislative and regulatory developments and communicate relevant changes to clients and internal stakeholders.
• Review corporate secretarial documents and filings prepared by team members to ensure accuracy, completeness and regulatory compliance.
• Supervise, guide and train corporate secretarial executives and administrative support staff.
• Manage client expectations, respond to enquiries and resolve complex corporate secretarial matters professionally.
• Coordinate with auditors, tax agents, lawyers, financial institutions, government agencies and other external parties where required.
• Improve internal workflows, document controls, compliance procedures and service delivery standards.
• Support management with operational reporting, portfolio planning and other corporate services matters.

Requirements

• Four to five years of relevant corporate secretarial experience in Singapore, including experience managing a portfolio of corporate clients.
• Singaporeans only.
• Prior supervisory, team leadership or managerial experience is preferred.
• Possess a recognised corporate secretarial qualification or professional credential applicable in Singapore.
• Registration as a Registered Qualified Individual with ACRA, or eligibility to obtain the relevant registration, is highly preferred.
• Strong working knowledge of the Singapore Companies Act, ACRA regulations, corporate governance requirements and statutory filing procedures.
• Familiarity with the Corporate Service Providers Act and applicable AML, CFT, KYC and client due-diligence requirements.
• Proficient in using ACRA’s Bizfile platform and corporate secretarial or entity-management systems.
• Able to prepare and review board resolutions, shareholder resolutions, meeting minutes, statutory registers and corporate transaction documents independently.
• Strong attention to detail with the ability to manage multiple client portfolios and statutory deadlines.
• Excellent written and verbal communication skills, with the confidence to advise clients and engage senior stakeholders.
• Strong organisational, analytical and problem-solving abilities.
• Able to work independently while effectively supervising and supporting a team.
• Professional, discreet and committed to maintaining client confidentiality.
• Salary will commensurate with experience.

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to recruitSG’s PDPA and e2i’s PDPA.