Corporate Secretarial Executive

MARGIN WHEELER PTE. LTD.; Singapore; On-site; SGD 42,000 - 72,000; Full time

Job summary

Margin Wheeler Pte. Ltd. in Singapore is seeking a Corporate Secretarial Executive to manage a portfolio of Singapore companies and deliver corporate secretarial services end-to-end.

You will prepare resolutions, handle incorporations and annual filings, and liaise with clients and authorities to ensure timely compliance. The role requires hands-on ACRA experience, knowledge of the Singapore Companies Act, and strong attention to detail.

Qualifications

• 1+ year of corporate secretarial experience in Singapore.
• Strong hands-on experience with ACRA filings.
• Knowledge of the Singapore Companies Act and regulatory requirements.
• Experience independently managing a portfolio of Singapore companies.
• Excellent attention to detail and communication skills.
• Able to work independently while collaborating with the team.

Responsibilities

• Manage and own a portfolio of Singapore companies across industries.
• Prepare directors' resolutions, shareholders' resolutions, minutes, and secretarial documents.
• Handle company incorporations, striking off, director/shareholder changes, and registered office changes.
• Prepare and file Annual Returns and statutory filings.
• Handle share allotments, transfers, and changes in share capital.
• Maintain statutory registers and corporate records.
• Monitor deadlines and ensure regulatory compliance.
• Liaise with clients, government authorities, banks, auditors, and internal teams.
• Advise clients on routine corporate secretarial and Companies Act matters.
• Identify potential compliance issues and escalate complex matters.
• Review work of junior team members when required.
• Collaborate with Accounting, Tax, Legal & Compliance, and BD teams to support clients.
• Participate in process improvement and technology initiatives.

Skills

ACRA filings

Portfolio management

Attention to detail

Regulatory compliance

Education

Chartered Governance qualification (advantage)

Job description

Corporate Secretarial Executive

Singapore

Margin Wheeler Pte. Ltd.

Full-Time

About Margin Wheeler

Margin Wheeler is widely recognised as one of Singapore's leading corporate service providers, trusted by SMEs, MNCs, startups, and listed companies since 2011.

Over the years, we have received multiple awards and recognitions, including:

• Best Business Awards
• Singapore's Finest Services
• Top 10 Best Companies to Work For in Singapore
• Corporate Consultant and Leadership recognitions

We are known for combining professionalism, speed, strong compliance standards, and exceptional client service.

As we continue to expand, we are looking for an experienced, driven, and detail-oriented Corporate Secretarial Executive to join our Corporate Secretarial team.

If you enjoy taking ownership of your work, thrive in a fast-paced environment, and are looking for opportunities to progress beyond an executive-level role, we would love to hear from you.

What You'll Be Doing

• Manage and take ownership of a portfolio of Singapore companies across various industries
• Prepare directors' resolutions, shareholders' resolutions, minutes, and other corporate secretarial documents
• Handle company incorporations, striking off, changes of directors and shareholders, registered office changes, and other ACRA matters
• Prepare and file Annual Returns and other statutory filings
• Handle share allotments, share transfers, changes in share capital, and other corporate exercises
• Maintain and update statutory registers and corporate records
• Monitor statutory deadlines and ensure timely compliance with regulatory requirements
• Liaise directly with clients, government authorities, banks, auditors, and internal departments
• Advise and support clients on routine corporate secretarial and Companies Act matters
• Identify potential compliance issues and escalation more complex matters where appropriate
• Review or guide work prepared by junior team members where required
• Work closely with our Accounting, Tax, Legal & Compliance, and Business Development teams to provide holistic support to clients
• Participate in process improvement, automation, and technology initiatives within the department

Why Join Margin Wheeler?

Career Growth Opportunities

We are expanding, and strong performers are recognised quickly.

As a Senior Corporate Secretarial Executive, you will have opportunities to take on greater responsibility, guide junior team members, manage more complex portfolios, and potentially progress towards Assistant Manager and managerial positions.

High performers may also be given opportunities to participate in new initiatives, expansion projects, and improvements to how the department operates.

Positive Working Environment

We believe work should be challenging, rewarding, and enjoyable at the same time.

Benefits include:

• Medical and dental benefits
• Performance bonuses
• Pantry snacks and drinks
• Entertainment and team bonding activities
• Supportive management team
• Young and energetic working environment
• Opportunities for professional and career development

Exposure to Diverse and High-Level Clients

You will gain valuable experience handling a broad range of clients and structures, including:

• SMEs
• Foreign entrepreneurs
• Group structures
• MNCs
• High-growth startups
• Listed company related matters
• More complex corporate structures and transactions

Technology & Innovation

Unlike many traditional corporate service firms, Margin Wheeler actively invests in technology, AI, and automation to improve workflows and reduce repetitive administrative work.

We want our Corporate Secretarial team to spend less time on unnecessary manual processes and more time on higher-value work, problem-solving, client service, and professional development.

You will have the opportunity to work alongside one of Singapore's more forward-thinking corporate service providers and contribute ideas on how our processes can be improved further.

What We're Looking For

• Ideally 1 year or more of relevant corporate secretarial experience in Singapore
• Strong hands-on experience with ACRA filings and corporate secretarial work
• Good working knowledge of the Singapore Companies Act and relevant regulatory requirements
• Experience independently managing a portfolio of Singapore companies
• Strong attention to detail and sense of responsibility
• Good interpersonal, written, and verbal communication skills
• Able to communicate confidently and professionally with clients
• Organised and able to manage multiple deadlines effectively
• Able to work independently while collaborating well with the wider team
• Proactive, dependable, and willing to take ownership of matters from start to completion
• Positive attitude and willingness to continuously learn and improve
• Candidates with relevant corporate secretarial or Chartered Governance qualifications will have an advantage.

Salary & Benefits

Salary will be commensurate with experience, capabilities, and the le