Corporate Administration & Operations Executive

ONESTOP PROFESSIONAL SERVICES PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

ONESTOP PROFESSIONAL SERVICES PTE. LTD. is seeking an organised Operations and HR support professional to provide daily admin and operational assistance across the company and its associates.

You will coordinate with internal teams, suppliers and service providers, assisting with purchasing, inventory, records, and event support while maintaining compliance and accurate filing systems. Fresh graduates welcomed. Proactive, detail-oriented, and able to work independently or in a team are essential.

Qualifications

• Degree in Business Administration, Operations Management or related discipline.

Responsibilities

• Provide daily administrative and operational support to the company and its associate companies.
• Coordinate with internal teams, suppliers, service providers and other relevant parties.
• Assist with purchasing, deliveries, repairs, maintenance and other operational arrangements.
• Maintain proper records, licences, agreements and filing systems.
• Monitor outstanding operational matters and follow up to ensure timely completion.
• Assist with stock records, inventory checks and replenishment arrangements when required.
• Prepare administrative documents, reports and operational updates for management.
• Support the planning and coordination of company activities, promotions, functions and events.
• Carry out general office administration and other operational duties assigned by management.

Skills

Organisational skills

Communication skills

Time management

MS Office

Google Workspace

Customer communication

Teamwork

Independent work

Attention to detail

Proactive attitude

Education

Bachelor degree in Business Administration/Operations

Tools

MS Office

Google Workspace

Job description

Key Responsibilities:

Operations and Administration

• Provide daily administrative and operational support to the company and its associate companies.
• Coordinate with internal teams, suppliers, service providers and other relevant parties.
• Assist with purchasing, deliveries, repairs, maintenance and other operational arrangements.
• Maintain proper records, documents, licences, agreements and filing systems.
• Monitor outstanding operational matters and follow up to ensure timely completion.
• Assist with stock records, inventory checks and replenishment arrangements when required.
• Prepare administrative documents, reports and operational updates for management.
• Support the planning and coordination of company activities, promotions, functions and events.
• Carry out general office administration and other operational duties assigned by management.

Human Resources Support

• Provide ad hoc administrative support for recruitment, onboarding and offboarding matters.
• Assist with maintaining employee records, attendance and leave information when required.
• Support the preparation of basic HR documents, forms and internal announcements.
• Perform other ad hoc HR-related duties assigned by management.

Requirements

• Degree in Business Administration, Operations Management or a related discipline.
• Relevant administrative or operations experience is preferred; fresh graduates are welcome to apply.
• Good organisational, communication and time-management skills.
• Comfortable communicating with customers, employees, suppliers and management.
• Proficient in Microsoft Office or Google Workspace.
• Responsible, proactive, detail-oriented and willing to learn.
• Able to work independently and as part of a team.